Accounts Payable Analyst

Accounts Payable Analyst

Legacy is the leading brand experience agency driving growth through authentic human connections. We bring people and brands together through strategic, creative, and impactful experiences.

In 20 years as a creative-led independent agency, we’ve brought big thinking to life with unparalleled insights, enduring client partnerships, and unmatched executional excellence. We believe in working hard, creating great experiences, and having fun.

Perennially listed in Event Marketer Magazine’s Top 100 It List and Promo Marketing Magazines Top Suppliers, we also have won multiple Ex Awards, Event Technology Awards and Pro Awards, among others.

Experience is Everything.

ROLE

The Accounts Payable Analyst is responsible for the timely and accurate posting and processing of invoices from vendors and charges on company credit cards. This position also acts as a liaison between the Agency, its vendors and employees regarding the company's payment policies and issue resolution. The Accounts Payable Analyst reports to the Controller.

RESPONSIBILITIES

AP Management:

• Process vendor invoices submitted to the general accounts payable email
• Set up new vendors and review new vendor paperwork for completeness
• Review vendor invoices for completeness, accuracy, proper back-up and approvals
• Prepare and facilitate of weekly check runs
• Matchcheck stubs with vendor invoice and filing to the paid vendor files
• Organize and maintain the open and paid AP files
• Handle all vendor and employee inquiries regarding payables
• Research open accounts payable issues

Company Credit Card Administration:

• Manage issuing and cancelling company credit cards
• Issue Instant Cards, (virtual cards), as needed
• Handle all issues with credit cards including lost and stolen cards and fraud responses

Navan Travel & Expense Platform:

• Manage credit card expenses flowing through the Navan expense platform
• Ensure employees are coding their credit card transactions in a timely manner
• Review of charges for proper back-up and necessary approvals
• Weekly import of credit card transactions into the general ledger system
• Handles all employee questions and issues with the Navan platform

REQUIREMENTS

• 2 years of Accounts Payable experience
• Effective oral and written communication skills
• Highly organized and self-motivated
• Navan experience a plus
• Ability to work independently and solve problems
• Aptitude to work as team player

SALARY & BENEFITS

• $55,000 - $65,000/Year - An employee’s pay position within the salary range is based on several factors including, but not limited to, relevant education, qualifications, experience, skills, seniority, performance & travel requirements.
• Medical PPO & HMO options, Dental PPO and Vision PPO Insurance
• No cost Employee Assistance Program through medical insurance provider
• Company provided Life, AD&D and Long-Term Disability Insurance
• Additional optional voluntary Life, AD&D, Disability and Accident Insurance
• 401K Retirement Savings Plan with company match
• 18 PTO days/year with increased PTO accrual rates after 3 years of service
• Paid Holiday Schedule
• Pre-tax Commuter and Parking Benefit
• Pet Insurance
• Hybrid Weekly Schedule (3 days in office/2 days work from home)

Salary : $55,000 - $65,000