What are the responsibilities and job description for the Part Time Administrative Assistant position at Legacy Restoration?
Legacy Restoration is the leader in residential home exterior renovation, offering a complete line of roofing, siding, windows, gutters and installation services. Our purpose, built on the foundation of our core values, is to improve the quality of life for our employees and customers through the pursuit of excellence. We offer career advancement, growth and leadership development opportunities. We are active members of the communities we serve through actively giving back and participating in volunteer activities.
Job Summary:
Legacy Restoration is looking for a dynamic and detail-oriented Part-Time Office Administrator to support our office operations. This position will focus on maintaining smooth day-to-day operations, ensuring our Five Star Standard of excellence, and providing essential support across multiple areas, including deposits, office management, and new hire preparation. The ideal candidate thrives in a fast-paced environment, is highly organized, and takes pride in upholding a culture of professionalism and excellence.
Key Responsibilities:
· Running the Deposit:
o Prepare, process, and record daily financial deposits with accuracy.
o Maintain thorough records of all transactions for auditing and compliance purposes.
o Communicate with internal teams to resolve deposit discrepancies promptly.
· Office Upkeep:
o Ensure the office is clean, organized, and well-stocked with necessary supplies.
o Manage and address basic maintenance needs and coordinate with vendors as needed.
o Create a welcoming and professional environment for employees and visitors.
· Prepping for New Hires:
o Assist in onboarding by preparing workstations, equipment, and materials for new employees.
o Ensure all necessary documentation, supplies, and resources are ready for the new team members’ first day.
o Support HR and management with onboarding logistics and scheduling.
· Market Support:
o Collaborate with office management including sales and production to support general office needs which includes but is not limited to:
§ organizing materials for meetings
§ answering phones (inbound customer calls)
§ organizing interview packets
§ various other essential office duties
· Upholding the Five Star Standard of Excellence:
o Foster a positive and professional workplace environment by learning and then upholding Legacy Restoration’s Five Star Standard of excellence in all tasks and interactions.
o Consistently demonstrate high standards of professionalism, organization, and attention to detail.
o Support management in implementing and reinforcing company values across the office.
Qualifications:
· Education:High school diploma required; customer service experience preferred. Office Administration experience is a plus.
· Experience:
o Proven experience in office administration or a related role is preferred.
· Skills:
o Strong organizational and multitasking skills with attention to detail.
o Proficiency in Microsoft Office Suite (Word, Excel, Outlook).
o Excellent written and verbal communication skills.
o Ability to work independently and take initiative while maintaining a collaborative mindset.
o Comfortable handling confidential information with discretion and professionalism.
Work Environment:
· Part-time position with flexible hours, typically 4 hours per day, Monday - Friday.
We take great pride in delivering a 5 Star customer experience, quality workmanship for our customers and upholding anoutstanding work environment for our employees.
The atmosphere at Legacy nurtures a culture of excellence, accountability, professionalism and continued growth and improvement. Giving back to the communities we serve is a vital component of our core values; we frequently volunteer as a group and enjoy team building activities that focus on personal development and bettering the lives of employees, customersand our communities.
Salary : $18,000 - $20,000
