Construction Administrative Assistant

Job Title: Construction Administrative Assistant

Location: 700 S John Rodes Blvd, Melbourne, FL 32904

Company Name: Legacy Sports Construction

Job Type: Full-Time

Job Summary:

We are seeking a highly organized and detail-oriented Construction Administrative Assistant to join our team. This role will provide administrative support to ensure smooth operations of construction projects. The ideal candidate will have excellent communication skills, a strong understanding of construction processes, and the ability to multitask in a fast-paced environment.

Key Responsibilities:

• Provide administrative support to the construction project team, including project managers and supervisors.
• Manage project documentation, including contracts, purchase orders, change orders, and invoices. (AIA Applications G702-1992 & G703-1992)
• Schedule meetings, site visits, and coordinate appointments for project teams.
• Maintain and update project schedules, ensuring timely completion of project milestones.
• Answer phone calls, respond to emails, and handle general inquiries from clients, subcontractors, and suppliers.
• Organize and track project materials and supplies, ensuring timely delivery.
• Prepare and file reports, including daily logs, safety reports, and meeting minutes.
• Assist in the preparation of project bids and proposals.
• Accounts Payable and Receivable
• Process subcontractor and vendor payments.
• Maintain accurate records for compliance and regulatory purposes.
• Provide support in the coordination of on-site activities and logistics.
• Builder Trend, QuickBooks, and Level Set knowledge
• Booking Travel Accommodations
• Keeping track of Time Clock and processing Payroll.

Qualifications:

• High school diploma or equivalent required; associate degree in construction management or related field preferred.
• Proven experience as an administrative assistant, preferably in the construction industry.
• Strong knowledge of construction terminology and processes is a plus.
• Proficient in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint).
• Experience with project management software (e.g., Procore, Buildertrend, Bidding Software's) is a plus.
• Excellent organizational skills with the ability to prioritize tasks and meet deadlines.
• Strong written and verbal communication skills.
• Ability to work independently and in a team environment.
• Attention to detail and a proactive attitude toward problem-solving.
• Must be able to travel to office location.

Benefits:

• Competitive salary based on experience.

Job Type: Full-time

Expected hours: 40 per week

Schedule:

• 8 hour shift
• Day shift
• Monday to Friday
• Weekends as needed

Work Location: In person