Files Audit Clerk

We are seeking an organized and detail-oriented individual to join our team for a temporary 8-week assignment as an Employee Files Audit Clerk. In this role, you will be responsible for auditing, organizing, condensing, and converting employee files into a streamlined, electronic filing system. This position requires proficiency with both paper and electronic records management, along with an understanding of HRIS (specifically UKG) systems and compliance standards.

Key Responsibilities:

1. Condense and Organize Electronic Files:
2. • Locate and review all existing employee e-files on the shared drive.
   • Organize files by categories such as personal information, employment history, benefits, and performance reviews.
   • Create active employee files, removing duplicates and outdated files.
3. Convert Paper Files to Electronic Format:
4. • Identify physical employee files, scan relevant documents, and upload them to the shared drive.
   • Integrate scanned files into the existing electronic system for a comprehensive file system.
5. Audit Employee Files:
6. • Review physical and electronic files for completeness and compliance.
   • Document and report any missing records or documents, including those required by company policy or legal standards.
7. HRIS Integration (UKG):
8. • Download employee data from the HRIS (UKG) system.
   • Ensure that all relevant documents from the HRIS are uploaded to the corresponding employee files.
9. Final Reporting:
10. • Generate a final report detailing the number of files processed and any missing documentation.
    • Provide recommendations for future file management to maintain compliance and organization.