What are the responsibilities and job description for the Executive Administrative Assistant position at LegacyBox?
Executive Administrative Assistant
We are on a search for an Executive Administrative Assistant. In this role, you will assist with supporting Legacybox’s founders' communication, organization, meetings, and strategic tasks while handling confidential information efficiently. While experience is preferred, a positive and energetic attitude and an affinity for organization can suffice. Applicants should have a creative touch and be proficient in computer programs and scheduling software. A love for day planners and staying one step ahead would be the icing on the organizational cake! Interest in Chattanooga’s startup culture and the entrepreneurial community is ideal, as the company is very involved in both.
Who we are:
Legacybox is the world's largest digitizer of home movies, photos, film reels, and videotapes, making memories instantly and forever accessible on the cloud, giving their family a true legacy. With over 1 million customers, Legacybox has earned recognition for our exceptional service, featured on major networks including the Today Show and Good Morning America. As a national advertiser, our presence is heard across more than 400 radio stations, as well as having been showcased on popular TV shows such as The Price is Right and Jeopardy. Legacybox provides a seamless way to preserve and relive cherished moments for years to come.
What you’ll do:
- Oversee email communication.
- Prepare, proofread, and edit documents, reports, presentations, and other materials for our founders.
- Maintain filing systems and databases, ensuring all documents and records are organized and easily accessible.
- Coordinate and organize meetings, including logistics, room setup, catering, and taking meeting minutes as needed.
- Prepare our founders for meetings and tackle any administrative to-dos after meetings.
- Handle confidential and sensitive information with discretion and professionalism.
- Assist with tasks and strategic projects for our founders as required.
- Ability to work independently and with urgency.
Background and Experience:
- Familiar with Mac computers.
- Sharp, well-dressed, well-spoken, and able to represent the founders in certain situations.
- Proficient in current technology.
- Knowledgeable about startup/entrepreneurial culture in Chattanooga is a plus.
- Able to handle confidential information with discretion.
- Strong communication and organizational skills are required.
Compensation and Benefits:
- Full-time.
- Pay is competitive and based on experience.
- Flexible hours, but need to be consistent and predictable (i.e., must be in the office first thing in the morning to get the day organized / started).
- Medical, dental, and vision coverage.
- Paid time off.
Characteristics and Traits:
- Be above reproach.
- Energetic, positive, kind, sincere, patient, and adaptable.
- Strong attention to detail and exceptional communication skills.
- A “no task is too small” attitude with a positive, spirited outlook.
Legacybox is an Equal Opportunity Employer who complies with all Federal, State, and Local laws prohibiting discrimination in employment.
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