Administrator

POSITION DESCRIPTION

The Administrator is charged with working collaboratively with the office Administrator and Managing Attorney team to ensure the day-to-day functioning of the office, including the development of future plans and projects to expand and support the work being done in the service area; working to ensure coverage for various intake and reception tasks; examining and  making office processes more efficient, including using our case management system to improve client services and staff efficiency; playing an active role in regional LawNY workgroups; some fiscal functions; onboarding and organizing training for new staff members/AmeriCorps members; and other duties to be assigned as the individual develops in the position including assisting with grants management/reporting (with a heavy emphasis on utilizing our internal case management system to communicate data to funders and some narrative reporting); This position is an in-office position, with some flexibility to work remotely after 6 months

QUALIFICATIONS These are the basic requirements for the position.

• Bachelor's degree, Associate’s degree, and/or relevant work experience
• Demonstrated commitment to helping poor and disadvantaged people overcome institutional barriers to legal access.
• Experience with data management systems and use of Google Workspace and Microsoft Suite
• Bilingual (Spanish/English) desired, but not required

COMPENSATION PACKAGE

The beginning salary for an Administrator I with no experience is $30,940 and the salary for an Administrator I with thirty years of experience is $59,140.  Salary will be based on experience. LawNY is a qualifying employer for the Public Service Loan Forgiveness program (PSLF).

LawNY® provides an excellent package of fringe benefits including:

•  94% Employer paid Medical Premium with 100% Employer paid in-network deductible 
• 100% Employer paid Dental Insurance
• 100% Employer paid Life Insurance
• 100% Employer paid Enhanced Short-term Disability
• 100% Employer paid Long-term Disability
• Vision Insurance
• 20 Paid Vacation days per year
• 12 Sick days per year
• 5 Personal days per year
• 13.5 Holidays plus 2 floating Holidays per year
• 35-Hour Work Week

RESPONSIBILITIES These are the most significant responsibilities and primary functions of the position.

• Develop future plans and projects to expand and support the work being done in the service area 
• Assist with grants management and reporting (utilizing case management system to extract and communicate data to funders, as well as some narrative reporting)
• Onboard and organize training for new staff members/AmeriCorps members/Interns;
• Ensure coverage for and assist with various intake and reception tasks; 
• Examine and make office processes more efficient, including using the case management system and drafting/updating written procedures to improve and maximize client services, staff efficiency and resources; 
• Maintaining case files with regard to compliance and case closing
• Assist with fiscal responsibilities and compliance with LawNY and standard fiscal procedures such as purchasing, bank/petty cash reconciliation, and inventory controls;
• Assist staff with meeting schedules, travel arrangements and outreach events
• Oversight of building maintenance issues
• Passion for social justice and commitment to the mission of LawNY.

ORGANIZATION INFORMATION

Legal Assistance of Western New York, Inc. (LawNY®) is a not-for-profit law firm that provides free civil legal services to low-income clients in a 14-county area of Western New York, the Finger Lakes, and the Southern Tier. LawNY® has seven fully staffed field offices in Bath, Elmira, Geneva, Ithaca, Jamestown, Olean and Rochester, satellite offices in Lakeville and Lyons, and a business office in Rochester. 

LawNY® is committed to equitable inclusion across race, gender, sexual orientation, gender identity, age, ability, sex, religion, economic circumstances, ethnicity, national origin, and culture. We are increasingly committed to creating a law firm where race equity, diversity and cultural competency are integral components of our work, from client advocacy to internal operations. 

APPLICATION PROCESS

To apply, submit your cover letter, resume, and three professional references through LawNY®’s BambooHR platform found here. When outlining work experience on a resume, candidates are requested to label each position as full-time or part-time and describe unpaid volunteer/internships as such. 

To promote social justice and achieve our mission, LawNY® is committed to maintaining a diverse staff and creating an inclusive and respectful workplace. In your cover letter, please also include an explanation of how you think your lived and/or professional experience or background has prepared you to contribute to support a strong commitment to diversity and inclusion at LawNY® and in our fair housing work.

Questions or Accommodations? Contact Michelle Grillone at mgrillone@lawny.org

Salary : $30,940 - $59,140