Facilities and Office Services Administrator

The NAACP Legal Defense & Educational Fund, Inc. (LDF) is the country’s first and foremost civil and human rights law organization. Founded in 1940 under the leadership of Thurgood Marshall, who subsequently became the first Black U.S. Supreme Court Justice, LDF was launched at a time when the nation’s aspirations for equality and due process of law were stifled by widespread state-sponsored racial inequality. From that era to the present, LDF’s mission has been transformative — to achieve racial justice, equality, and an inclusive society.

LDF’s litigation, public policy advocacy and public education programs in the substantive areas of criminal justice, economic justice, education, and political participation seek to ensure the fundamental and basic human rights of all people to quality education, economic opportunity, the right to vote and fully participate in democracy, and the right to a fair and just judicial system. LDF continues to make an impact in the area of public service and was recognized by Fast Company as one of its 2023 Brands That Matter under its public service category.

The Facilities and Officer Services Administrator manages all aspects of office maintenance, including but not limited to HVAC, secure entry, fire / safety, electrical, plumbing, cleaning services, office furniture, storage, supplies, pantry and hospitality service. Incumbents are responsible for all aspects of vendor management, from bidding process through contract execution, and provide ongoing monitoring of service agreements to ensure they continue to meet the needs of LDF.

This position requires employees to work on-site five days a week.

Responsibilities :

Facilities Maintenance – Responsible for :

• HVAC System including monitoring of system responding to alarms, making service calls, setting up monthly, quarterly and seasonal maintenance checkups.
• Coordination of all aspects of building shutdowns.
• Working with building personnel to arrange for repairs and work orders.
• Conference room setup, supplies, cleanup and general appearance.
• Coordination with staff for lobby guest lists for large meetings / conferences.
• Scheduling of exterminator and office maintenance;
• Fire and safety compliance. Manage and conduct staff emergency, safety and security trainings and orientations.
• Office moves and new hire setup.
• Manage building IDs, office security cards, and ensuring office floor maps are current.
• Communicate to staff regarding office fire drills, building activities and any updates regarding any LDF building location.
• Troubleshooting all office equipment issues
• Arranging for all repairs – e.g. electricians, locksmiths, copy technician, etc.
• General office upkeep, touch up paint, order equipment replacement parts.
• Ensuring AED / CPR unit is in working order.

Mailroom / Copy Center – Responsible for :

Qualifications :

The salary range for this position is $64,000 to $80,000.

LDF offers all eligible employees a generous benefits package. To learn more click the following link 2025 Benefits Overview.

The NAACP Legal Defense and Educational Fund, Inc. is proud to be an Equal Opportunity Employer. We are committed to providing equal employment opportunities to you without regard to race, creed, color, religion, national origin, sex, sexual orientation, pregnancy, marital status, age, veteran status, medical condition or disability, genetic information, gender identity, or any other protected status under federal, state, or local law.

Salary : $64,000 - $80,000