Purchasing / Supply Chain Manager - Florida State University

POSITION: Purchasing / Supply Chain Manager                     

DEPARTMENT: Warehouse   

REPORTS TO: General Manager           

FLSA STATUS: Full Time - Exempt                  

LEGENDS & ASM GLOBAL

Two powerhouse companies have joined forces to redefine excellence in sports, entertainment, and live events. Together, we combine unmatched expertise with a global reach, offering end-to-end solutions – from venue development and event booking to revenue strategy and hospitality.

Legends brings a 360-degree, data-driven approach across Global Partnerships, Hospitality, Merchandise, and Attractions, working with top-tier clients to deliver exceptional experiences.

ASM Global, the world leader in venue management and live event production, oversees 350 iconic venues stadiums, arenas, conventions centers and theaters.

Our organization is committed to building an inclusive, innovative environment where differences drive solutions that benefit our team members, guests, and partners. Guided by our values of respect, integrity, and accountability, we create a workplace where everyone can succeed. Are you ready to be part of the team that is transforming live entertainment? Join us to make legends happen!

THE ROLE

The Purchasing / Supply Chain Manager will be responsible as overseer of all food & beverage procurement needs, warehouse management of receiving, distribution, and storage processes, and inventory control management within facility.  Role will require abilities to forecast, negotiate, lead staff, manage budgets, and adhere to Company guidelines.  Role will additionally assist with payables processes to ensure purveyor partnerships are managed appropriately.

ESSENTIAL DUTES AND RESPONSIBILITIES

Buying

• Leader of Company policy processes – purchase order adherence, budget management, pricing update communication, utilization of preferred suppliers and manufacturers.
• Manager of location spend reports – preferred supplier adherence scoring.
• Sponsorship partnership evaluation.
• Coordinate single source management for key opportunities of multi-market providers– small equipment, office, rentals, temporary agencies, etc.
• Assist new account set-up.

Warehouse Management – Receiving, Storage, and Distribution

• Coordinate and ensure appropriate best practices are managed to ensure safe practices are being implemented in synchronized manner.
• Train and direct safe and accurate receiving, storage, and distribution conduct.
• Assist with purveyor delivery scoring to validate potential adjustments of item selections and purveyors utilized.

Payables

• Leader will work with location finance department to communicate and adhere to contract agreements of pay terms, minimums, additional charges, etc.
• Reviewer of late invoice payment report monthly – guide location.
• Review monthly location statements and reconciliation by location.

Inventory Control Management

• Lead processes as key driver of inventory turn rate goals and routes for improvement.
• Manage month-end processes to ensure accurate financial reporting.
• Assist management of slow and dead stock lists to be determined monthly at base location – supporting location implementation, product returns, and/or external transfers.
•  Review of inventory levels versus previous months/years with goal planning and execution to ensure risk adverse management

SUPERVISORY RESPONSIBILITIES

Carries out supervisory responsibilities in accordance with all Legends & ASM policies and applicable laws. Responsibilities include interviewing, hiring, and training employees; planning, assigning, and directing work; appraising performance; rewarding and disciplining employees; addressing complaints and resolving problems.

QUALIFICATIONS

To perform this job successfully, an individual must be able to perform each essential duty with energy and enthusiasm. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

EDUCATION AND/OR EXPERIENCE    

• Supply Chain Management or Hospitality degree a plus
• Experience purchasing for a property of $10M or above
• Experience working in hospitality and/or sports & entertainment preferred but not required

SKILLS AND ABILITIES

• Inventory control
• Ability to manage a team of 12 or more
• Ability to operate heavy equipment such as a forklift,  pallet jack and golf cart safely
• Physical demands may include lifting, pushing, pulling of 50lbs or more

COMPENSATION

Competitive salary, commensurate with experience, and a generous benefits package that includes medical, dental, vision, life and disability insurance, paid vacation, and 401k plan.

WORKING CONDITIONS

Location: On Site – Florida State University

PHYSICAL DEMANDS

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

NOTE:

The essential responsibilities of this position are described under the headings above. They may be subject to change at any time due to reasonable accommodation or other reasons. Also, this document in no way states or implies that these are the only duties to be performed by the employee occupying this position.

Legends & ASM Global is an Equal Opportunity/Affirmative Action employer, and encourages Women, Minorities, Individuals with Disabilities, and protected Veterans to apply. VEVRAA Federal Contractor.