Administrative Coordinator

Leggett Ventures is seeking a highly organized and motivated individual to join our team as an Office Manager and Executive Assistant. This role involves overseeing the day-to-day operations of the office and providing administrative support to the executive team. The ideal candidate will be proactive, detail-oriented, and capable of managing multiple tasks efficiently. This position requires excellent communication skills, discretion, and the ability to maintain a high level of professionalism.

Responsibilities

1. Office Management:

• Support company operations by maintaining all inter-office systems and software.
• Oversee and ensure the smooth functioning of day-to-day office operations for a 15-person team.
• Ensures the established processes and procedures are followed by all employees.
• Reviews procedures on an on-going basis and makes recommendations for improvements.
• Manage office supplies, equipment software, IT and mail to ensure a well-maintained and organized work environment.
• Learns new features, functionality, and software as changes occur to take advantage of new functionality for greater productivity and efficiency.
• Coordinate office events, meetings, and conferences.
• Act as the point of contact for all office-related inquiries and issues.
• Screen and manage incoming communication and visitors, including phone calls, emails and other correspondence.

2.      Executive Support:

• Provide comprehensive administrative support to the executive team.
• Assist with project management across Leggett Ventures portfolio companies and investment projects.
• Participates in and/or provides cross-training for multiple departmental roles and duties.
• Provides additional departmental coverage and support when needed (occasionally including overtime or weekends and after-hours support)
• Prepare and organize materials for meetings, presentations, and reports.
• Assist in the preparation and editing of reports, presentations, and other documents.
• Maintain accurate and up-to-date records, documents, and files.

Qualifications

• Bachelor’s degree or equivalent experience in business administration or related field.
• Minimum of 1 year of work experience in an office setting
• Strong organizational and time management skills.
• Excellent written and verbal communication skills.
• Proficient in Microsoft Office Suite and other relevant software.
• Ability to handle multiple tasks and prioritize effectively.
• Discretion and confidentiality are essential.
• Professional demeanor and appearance.
• Tech Savvy, Process improver, idea maker, problem solver, innovative, with a good personality
• Capable of jumping between tasks and managing team members' workloads, ensuring all items are finished effectively and efficiently
• Ability to meet and exceed deadlines in a fast-paced environment
• A passion for dedication to learning and growth is highly expected

Benefits:

• Competitive salary and bonus structure
• 401K Program with Company Match
• Health, Dental and Vision insurance with employer contributions
•  Employer sponsored Life Insurance and Short-Term Disability
• PTO; Paid Holidays
• Social events and team-building activities
• Strong family-like office culture with highly motivated and hard-working team members
• Growth-oriented company with room for advancement