Accounts Payable Clerk/Administrative Assistant

JOB TITLE:             Accounts Payable Clerk/Administrative Assistant

DEPARTMENT:        Operations

REPORTS TO:         Controller

LOCATION:             Lehman Daman Construction – Westerville, Ohio

JOB DESCRIPTION:  

We are seeking an energetic, dependable individual to join our team as an Accounts Payable Clerk/Administrative Assistant. This entry-level role will focus primarily (approximately 80%) on accounts payable responsibilities, with the remaining time supporting general administrative tasks. This position will work closely with all office staff roles to assist with daily projects and tasks as needed. The ideal person is well organized, eager to learn and ready to grow within and fast-paced collaborative office environment. This person will possess excellent communication skills, accuracy of work, ownership, a sense of urgency, email etiquette, and the ability to hit deadlines.

JOB FUNCTIONS/DUTIES:  

• Receptionist tasks (including but not limited to) answering/directing phone calls, greeting/assisting customers/vendors who enter the office, and sending/receiving mail and packages.
• Verify and process incoming invoices from vendors and route for approval. Follow up as needed.
• Reconcile all vendor statements and respond to all inquiries.
• Create a weekly check run and pull all supporting documentation. Coordinate check approval and distribution.
• Maintain accurate records of all accounts payable transactions.
• Maintain and track all company credit card receipts. Reconcile receipts to monthly statement and track down missing receipts and resolve discrepancies. Post the credit card statement and coordinate payment with the Accounting Lead.
• Maintain and track COI’s, BWC’s and W-9’s.
• Track safety audits.
• Oversee maintenance of office equipment. Order and re-stock office and warehouse supplies and safety supplies.
• Ownership of office filing systems.
• Work with sales and marketing team on scheduling, special projects and purchasing items.
• Proactively seek opportunities to assist and support others within the organization.
• Assist with office event organization.

TECHNICAL SKILLS:

·         Strong skills in Microsoft Office, especially Word and Excel.

·         Friendly and welcoming to co-workers, customers, suppliers, and vendors.

·         Working knowledge of office equipment, computers, phones, copiers, and printers.

·         Excellent time management skills and the ability to prioritize daily tasks.

·         Attention to detail, problem solving skills and organization are necessary.

·         Experience in the Construction industry is a plus but not required.

·         Current notary or the ability to become a notary in the first 100 days of employment.

·         High school degree or equivalent required.

Interested candidates should apply at www.lehmandaman.com/careers or send a resume to the hiring manager at hr@lehmandaman.com.

Lehman Daman Construction Services, Inc. is an EEO Employer.