Accounts Receivable Specialist

JOB SUMMARY: The Accounts Receivable Specialist is responsible for performing accounts receivable responsibilities as well as creating and reconciling reports to assist in accurate month-end reporting.

Key Performance Objectives in order of priority include:

Accounts Receivable: Processes and records wholesale and direct payments and documents in ERP system to accurately reflect the open accounts receivable balance. (50%)

Reporting: Responsible for communicating wholesale customer AR payment status and delinquent accounts. (25%)

Compliance. Processes and records sales tax utilizing Avalara reporting tool, resolve sales tax discrepancies. (15%)

Note: Ten percent of time is reserved for ancillary responsibilities, interruptions, and unplanned activities.

ESSENTIAL DUTIES AND RESPONSIBILITIES: To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed are representative of the knowledge, skill, and/or ability required. Other duties may be assigned.

• Scans incoming wholesale and direct customer checks; may make bank deposits.
• Enter cash receipts into ERP system.
• Reconciles credit card payments from wholesale and direct customers.
• Compiles data and prepares a variety of reports and journal entries for the month-end.
• Initiates wholesale customer collection efforts to drive the timely receipt of payments.
• Processes miscellaneous cash receipts.
• Performs a variety of general accounting and administrative duties including answering phones, preparing correspondence, updating various lists/reports, performs data entry functions, files, copies, scans, and faxes documents.
• Maintains and reconciles petty cash.
• Processes sales tax returns, initiates, and records payments, enters Avalara SST payment into Natural Payables.
• Resolve sales tax disputes with state tax agencies.
• Reconciles daily PayPal payments, refunds, and order import.
• Reconciles wholesale allowances and records credit memos within AR module.
• Collaborates with wholesale CSR department to resolve disputes related to pricing, mis-ships, and all other order level deductions.
• Completes wholesale customer credit references as requested.
• Finalizes and reviews weekly AR report to send to management.
• Leads monthly AR review discussion with Sales team.
• Adheres to all LEM procedures, safety, and company policies.
• Completes all other duties, as assigned.

Qualifications

Experience: Minimum two years’ experience in accounts receivable in a B2B environment. Proficient with Microsoft Office Software. Previous ERP experience a plus, but not required.

Reasoning Development: Ability to identify complex problems and review related information to develop and evaluate options and implement solutions.

Mathematical Development: Ability to add, subtract, and divide all units of measure and compute percentages, discounts, interest, markup, and selling price.

Language Development: Ability to read work instructions, methods, and procedures; speak with others clearly and convey information effectively.

Education: associate degree in accounting or business preferred.

Job Type: Full-time

Expected hours: 40 per week

Benefits:

• 401(k)
• Dental insurance
• Employee discount
• Flexible spending account
• Health insurance
• Life insurance
• Paid time off
• Vision insurance

Schedule:

• 8 hour shift
• Day shift

Application Question(s):

• Will you now or in the future require sponsorship?

Education:

• Associate (Preferred)

Experience:

• Accounts receivable B2B: 2 years (Required)
• ERP: 2 years (Preferred)

Ability to Commute:

• West Chester, OH 45011 (Required)

Work Location: In person