Comptroller and Assistant Treasurer

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Position Information

Job Title Comptroller and Assistant Treasurer

Posting Number S00555

Position Type Full Time

Hours/Schedule Standard Utica University business hours: 8:00am -5:00pm Hours may vary based on operational needs.

Campus Main Campus, Utica NY

Date Position Available 04/09/2025

Posted Salary $120,000-$140,000 per year (12 months)

FLSA Status Exempt

Benefits Eligible Yes

If yes, please select: All Benefits

Position Summary Information

Position Summary

The Comptroller and Assistant Treasurer is responsible for directing all of the University’s

accounting functions — including establishing and maintaining the University’s accounting

principles, practices and procedures in accordance with Generally Accepted Accounting

Principles. Prepares financial reports and presents findings and recommendations to senior

staff. Oversees general accounting, purchasing, budgeting, accounts payable, payroll and the

student accounts function of the Center for Student Success.

Location Utica, NY

Application Deadline

Full Consideration By

Open Until Filled No

Major Responsibilities

• Directs and coordinates the University’s financial planning and budget management
  
  

functions. Directly responsible for operating expenditures and salary and benefit budgets.

• Responsible for coordination of year-end audit activities, including preparation and
  
  

review of draft financial statements and footnotes and any required year-end close

activities.

• Monitors and analyzes monthly operating results against budget. Prepares reports as
  
  

needed for the Finance Committee of the Board of Trustees reflecting the University’s

financial status.

• Responsible for coordinating debt financing and debt payments to external agencies.
• Prepares annual reports of actual revenues, expenses, and transfers, including monitoring
  
  

of budget versus actual variances.

• Responsible for all fixed assets, including depreciation calculations.
• Responsible for establishing and monitoring financial controls and accounting
  
  

procedures.

• Oversees Restricted, Endowment and Life Income accounts. Monitors, maintains records,
  
  

and reports on investments for these funds. Maintains records for permanently and

temporarily restricted principal funds. Calculates and distributes income to each of the

funds. Reviews legal documents to determine that the University is in compliance with

the criteria of each of the Fund agreements.

• Oversees the daily operations of purchasing, accounts payable, payroll, general
  
  

accounting and student accounts function of the Center for Student Success.

• Responsible for preparation and review of the Form 990 and Form 990-T.
• Works closely with student financial services and student financial aid on the
  
  

disbursement and administration of Title IV funding, ensuring compliance with federal

requirements.

• Works collaboratively with Human Resources on the oversight and monitoring of the
  
  

Federal Work Study program.

• Responsible for preparation and review of the financial data on various compliance
  
  

reports, including IPEDS and FISAP.

• Responsible for working with supervisor and other team members to achieve successful
  
  

results on all established individual and departmental goals and key performance

indicators.

• Takes an active role in the development of the department’s strategic and operational
  
  

plans as required by department leadership. Works closely with department supervisor to

develop and implement operational goals that support departmental success.

• May perform other related duties as assigned.
  
  

Driving Responsibilities

This position does not require routine travel using a University-owned or University-rented vehicle.

Travel

Supervises The General Accounting Manager, Accounting Manager - Payroll & Grants, Manager – Accounts payable and Purchasing, and Director of Student Accounts report directly to the Comptroller and Assistant Treasurer.

Education & Experience Qualifications

• Bachelor’s Degree in Accounting required, advanced degree preferred.
• Minimum 5 years of supervisory experience required.
• Relevant experience in fund accounting in the higher education field preferred.
• Must have knowledge of Generally Accepted Accounting Principles and State and Federal laws.
• CPA is desired but will consider candidates with strong controllership experience.
  
  

Minimum Skills/Abilities

Requires accounting, management and communication skills. Must be proficient with various PC applications and possess knowledge of automated financial and accounting systems.

Applicant Documents Instructions

Please use the following link to apply: https://www.pronexusllc.com/utica-university-hiring-comptroller-treasurer

Additional information Visa sponsorship is not available for this position

EEO/AA Statement

Utica University is committed to affirmative action, equal opportunity, and creating a welcoming work environment for all employees. All qualified applicants will receive consideration for employment without regard to veteran status, disability, citizenship status, domestic violence victim status, or protected status under applicable local, state, or federal law.

Commitment to Supporting and Hiring Veterans

Located in the heart of central New York, Utica University is a comprehensive,

independent, private institution founded in 1946 to offer options for

college study to veterans returning from the second world war. More than

seventy years since veterans returned from WWII, this tradition of serving

veterans is still held in high regard here at Utica University, and we are proud to

welcome veterans as students and as valued members of our faculty and

professional staff.

Posting Specific Questions

Required fields are indicated with an asterisk (*).

• *How did you hear about this employment opportunity?
• HercJobs.org (HERC Higher Ed Recruitment Consortium)
• HigherEdJobs.com
• InsideHigherEd.com
• Observer Dispatch (Utica OD)-newspaper
• Ithaca Journal
• Personal Referral
• Utica University Website
• Albany Times Union
• Binghamton Press & Sun
• careerbuilders.com
• centralnewyorkhelpwanted.com
• Chronicle.com (Chronicle of Higher Ed website)
• Elmira Star Gazette
• Utica University Online Employment Website
• DiverseEducation.com (Diverse Issues in Higher Education
• Historically Black Colleges and Universities
• Indeed.com
• Current Utica University Employee
• Referred by a Utica University Employee
• Referred by a non Utica University Employee
• Twitter
• LinkedIn-Job Posting
• LinkedIn-Recruited by Utica University HR
• Centralnewyorkhelpwanted.com
• Syracuse Post Standard-newspaper
• Albany Times Union-newspaper
• Facebook
• Job Fair
• Search Firm
• NCAA
• PRISM Network
• HBCU Connect
• DiverseJobs
• Other
• *Please provide more details regarding the source of your referral?(Open Ended Question)
  
  

Applicant Documents

Required Documents

Optional Documents