HR Benefits Specialist

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Description

About Oswego County Opportunities

Ranking among Oswego County's top ten largest private employers, OCO carries out its mission to inspire partnerships and provide services that empower people, support communities, and change lives through more than 50 programs serving 15,000 people each year.

OCO's Employee Benefits Include

• Health, Dental, and Vision Insurance (available to Full-Time staff)
• Paid leave (sick leave, PTO, holidays, etc.)
• 403B Deferred Annuity Retirement Plan
• Term Life Insurance
• Employee Assistance Program
  
  

Full-time - 37.5 hours per week

Grade 9

Monday to Friday - 8:30 am to 4:30 pm

Job Summary

Works independently to support the smooth operation of the HR Department in assigned areas. Focus on post-hire operations unemployment, worker’s compensation/disability administration, leave of absence, benefits enrollment/changes, employee change in status, OSHA, and separation procedures. Handles special projects and department support as needed. Must have extensive knowledge of NYS and Federal Employment Labor Regulations and Agency policies and procedures. Key responsibilities:

Worker’s Compensation, Employee Incident And Unemployment Claims Processing

• Processes unemployment claims. Evaluates validity and eligibility of claim, gathers documentation and coordinates with HR Consultant to mitigate costs and performs ongoing analysis of claim status.
• Handles Worker’s Compensation and first aid claim filing; Interfaces with carriers, consultants, supervisors and employees; assists with documentation and management of claims to reduce exposure.
• Track injuries and lost time; completes OSHA reporting.
• Ensures compliance with OSHA 300 and 300-A reporting regulations Agency-wide.
• Participates in agency safety committees, safe patient transfer, and other related committees.
• Disseminates safety-related educational materials to employee population on an ongoing basis.
  
  

FMLA/PFL/DBL Leave Of Absence Administration

• Assesses eligibility, provides and receives appropriate documentation, educates employees on their rights and responsibilities.
• Monitors cases and ensures employee compliance with requirements.
• Communicates with supervisors regarding the employee’s absence/return/restrictions.
• Interfaces with insurance carrier regarding benefit payments and status updates.
• Coordinates the use of paid leave benefits by calculating the amount of time an employee can use to supplement insurance payments; provides written communication to the employee, supervisor and payroll.
• Coordinates with employees and Payroll to ensure proper collection of benefit payments due from the employee.
  
  

Processes Employee Change In Status And Separations

• Processes employee change in statuses within the HRIS, navigating system to ensure appropriate fields are updated and supporting documentation is retained for employee file.
• Gathers information surrounding employee separations; prepares separation letter with unique information in each letter based on the timing and circumstances of the separation.
• Assesses benefits eligibility changes, calculates benefit payment adjustments for Payroll.
• Terminates employee’s affiliation in all systems the employee is attached: (LENS, UKG, State Agencies, Justice Center, etc.)
  
  

General Support

• Provides direct support to HR Director and Benefits Manager and supports other departmental needs.
• Handles Drug and Alcohol Program Compliance according to regulations.
• Runs reports, develops professional documentation to support required internal and external reporting/communication.
• Performs data entry HRIS requiring extensive interpretation of circumstances for accurate data management.
• Handles vouchering and coding of payments for first aid claims, vendor bills, employee health billing, etc.
• Assists employees and supervisors with interpreting and applying policies consistently; refers unusual situations.
• Provides complex administrative support and research; develops correspondence and documentation.
• Performs special projects, research and other support.
• Handles highly confidential employee, disciplinary and medical information.
• Interfaces with employees at all levels and external providers/vendors in a warm, professional manner.
  
  

Job Requirements

• Proficiency in Microsoft Office and possess extensive experience in HRIS systems and other technology.
• Be organized and able to carry out responsibilities independently and anticipate the support needs of supervisors.
• Have excellent oral and written communication skills, be able to interpret complex information and share effectively.
• Professional demeanor and calm presence in difficult situations.
• Solid familiarity with labor regulations and HR/benefits compliance requirements.
• NYS Driver’s License with driving record within policy and have access to a properly registered, insured and inspected vehicle.
• Ability to carry out the responsibilities of the position effectively.
  
  

Click here for more info about OCO's Services! (https://www.oco.org/services/)

Oswego County Opportunities, Inc. provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, creed, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, marital status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation and training.