What are the responsibilities and job description for the Court Specialist I - Civil Intake position at Leon County Clerk of Courts and Comptroller's Office?
ARE YOU LOOKING FOR A REWARDING CAREER IN PUBLIC SERVICE WHERE YOU CAN MAKE A POSITIVE IMPACT IN LEON COUNTY?
We are seeking highly motivated individuals to join our Tallahassee team located in the rolling hills of northwest Florida.
At the Clerk of the Circuit Court & Comptroller's Office you can:
- Take pride in delivering high quality service
- Be part of a diverse family that promotes constructive ideas and suggestions
- Participate in professional development opportunities
- Stay abreast of trends in the legal industry
Total Compensation package include:
- 9 Paid Holidays/Personal Time Off
- Low-Cost Medical/Dental/Vision Plan Coverage for Employee and Families
- Dependent Care and Health Care Flexible Spending Accounts
- Florida Retirement System Pension Plan
- Florida Retirement System Investment Plan
- Deferred Compensation Retirement Savings Plan 457(b)
- Life Insurance Plans for Employees and Families
- Long-Term Disability Coverage for Employees
- Short-Term Disability Coverage for Employees
- Voluntary Supplemental Coverage through TIAA CREF
This is an entry level clerical position in the Civil Intake Division / Civil Customer Service. General duties include operation of court computer applications and databases, data input, operation of office equipment, opening and processing of incoming mail, answering customer inquiries, filing, issuing court orders, and related general office clerical activities. The incumbent in this position, may have to work in a phone bank processing incoming telephone calls. Work is performed under close supervision and reviewed by observation, exception reports and sampling by a Division Supervisor. Weekend, holiday, and after-hours work may be required.
**Starting salary will not exceed 10 percent of the base salary**
Representative duties and tasks expected of a Court Specialist are listed below. The list does not include marginal tasks that are also performed but are incidental to the primary functions. The omission of specific statements of duties does not exclude them from the position if the work is similar, related or a logical assignment to the position, nor does every position allocated to the class necessarily perform every duty listed.
- Assist the general public, respond to their questions and address their needs in person and on the telephone.
- Assist Judicial staff with routine task such as: 1. General court order, 2. Orders to set a hearing, 3. Modify a court order, etc.
- Perform basic docket/data entry.
- Create new cases and update old cases in person and through e-filing.
- Receive, clock/date stamp, disburse and process incoming pleadings.
- Process and receipt payment types to include credit/debit card and check/money.
- Process incoming injunctions such as: Dating, Domestic, Repeat, Sexual, and Stalking Violence.
- Receive emergency motions and disburse such as: emergency motion to stop writ of possession, emergency motion for child pick up, emergency motion for continuance, emergency to stop foreclosure sale, etc.
- Determine Indigency status for customers.
- Process new landlord/tenant cases from the pending County Civil (CC) queue.
- Regular attendance is required.
- Attend DV court
- Other duties as assigned.
Licensure or Certification Requirements:
N/A
KNOWLEDGE, SKILL, and ABILITIES:Knowledge of general office policies and procedures. Good knowledge of business English, spelling and punctuation. Knowledge of filing systems and basic records management processes. Ability to effectively communicate, both orally and in writing. Ability to interact with the general public, judiciary and others in a professional, courteous manner. Ability to establish effective working relationships with co-workers. Advanced skills in the operation of a personal computer, scanner and printer; basic knowledge of Microsoft Word and other office automation products; and the ability to learn specialized, complex court and records management computer applications. Ability to perform routine administrative support activities.
EDUCATION and/or EXPERIENCE:
Graduation from a community college; graduation from high school and two years of office clerical experience will substitute for the two years of college.
LANGUAGE SKILLS:
Interpret and apply applicable laws, rules, regulations, and policies. Effectively use business English, spelling, grammar, punctuation and proofread. The ability to write routine reports and correspondence. Ability to read and comprehend simple instructions, short correspondence, and memoranda. Ability to write simple correspondence. Ability to effectively present information and respond to questions from individuals and/or groups. Ability to interact comfortably with all levels of staff in the organization
REASONING ABILITY:
Ability to apply common sense understanding to carry out instructions furnished in written, oral, or diagram form. Ability to resolve routine and non-routine problems in a professional, standardized manner. Ability to work independently. Ability to be able to interact effectively with other staff and the public. Ability to interpret assignment needs and to communicate effectively with employees and management. Ability to read and interpret documents such as: court pleadings both hand-written and typed, memoranda, calendars, and procedure manuals.
MATHEMATICAL SKILLS:
Ability to add, subtract, multiply, and divide in all units of measure, using whole numbers, common fractions, and decimals. Ability to calculate rates, ratios, and percentages. Ability to use a calculator.
OTHER SKILLS and ABILITIES:
Possess integrity and honesty sufficient to properly manage confidential documents and collect appropriate fees. Ability to get along with and work closely with other employees in an open office environment.
PHYSICAL DEMANDS:
The employee must be able to sit for prolonged periods of time, perform repetitive actions and motion of one or both hands, lifting to 30 pounds, bend/squat/kneel, hear ordinary conversation and office sounds, conduct verbal communication in person and on the phone, and prepare and read written communication by hand and on PC.
Complete Background Check of Florida Crime Information Center (FCIC)/ National Crime Information Center (NCIC).
Past Employment Verification.
Education Verification.
Pre-employment drug test at County designated test location.
E-Verify Eligibility to Work in United States.
90-Day Introductory Period.
Salary : $33,280 - $46,231
