PURCHASING SPECIALIST

Salary : $41,383.36 Annually

Location : Tallahassee, FL

Job Type : Full-Time

Job Number : PS-01

Department : Fiscal Operations

Opening Date : 02 / 25 / 2025

Closing Date : 3 / 10 / 2025 5 : 00 PM Eastern

General Description of Duties

This position performs entry to mid-level administrative work in support of the law enforcement and corrections functions of the agency. This position reports to the Director of Purchasing, Contracts, and Grants. The majority of duties involve processing purchase requests, conducting product and grant research, managing vendor files, liaising with vendors and agency staff, market and cost analysis, tracking and maintaining purchase order, grant, and contract files and records, support the competitive solicitation process, and assist with the day-to-day operations of the Purchasing, Contracts, and Grants Division within the Finance Department. This position adheres to the agency core values of honesty and integrity, accountability, teamwork, trust and respect and commitment to excellence. To be successful in this position, the employee must demonstrate competency in data entry and retrieval skills, time management skills, intermediate computer skills, general communication skills (both written and oral), inter-personal skills, customer service skills, problem solving skills and accounting skills.

Essential Duties

• Review and process requisitions and purchase orders, including entry and management within the Agency's purchasing and financial systems while ensuring compliance with applicable standards, completeness, and proper coding.
• Conduct, compile, and summarize research on available funding opportunities, potential cooperative contracts, and potential suppliers.
• Track and assist with administering grant and contracts.
• Track critical contract and grant deadlines to maintain compliance and meet agency needs.
• Liaise with agency staff and vendors to obtain quotes, resolve issues and disputes, and maintain the vendor records.
• Support the competitive solicitation process ensuring compliance with applicable standards.
• Review encumbrance and other payable reports and track status of purchase orders, working closely with Budget and Accounts Payable.
• Ability to work closely with others as a team.
• Ability to effectively communicate both orally and in writing.
• Ability to provide professional customer service skills to the public and agency members.
• Ability to prepare and present clear, accurate, concise, and objective written and oral reports.
• Ability to effectively manage and maintain accurate records within agency systems and produce accurate and useful reports.
• Ability to meet requirements and maintain required licensures and certifications as well as agency required in- service training.
• Ability to adhere to the standards and principles of the agency's core values and professionally represent the agency.
• Ability to report to work timely, consistently and as scheduled.
• Ability to perform all functions of the job classification without posing a direct threat to the health or safety of other individuals in the workplace.

Eligibility Criteria

Necessary Special Requirements

Full-time benefits include :

Which best describes your level of education?

Please indicate your work experience with purchasing, contracts, or grants.

Have you ever received a dishonorable discharge from the military?

Have you ever been convicted of a felony traffic offense including adjudication withheld?

Have you ever been convicted of, received a withhold of adjudication for, or entered a plea of guilty or nolo contendere to any felony?

Are you currently under criminal investigation or indictment?

Do you have any current criminal charges pending in the courts (without an official legal disposition)?

Have you ever been convicted of, received a withhold of adjudication for, or entered a plea of guilty or nolo contendere to a crime involving perjury or false statement, abuse of a child, elderly, or disabled person, domestic violence, or any crime of a sexual nature?

Are you currently under internal investigation, under investigation by the CJSTC or administrative investigation?

Have you ever separated, abandoned, resigned or retired from a business or agency while under criminal or internal investigation or while under the threat of criminal or internal investigation?

Have you been civilly or administratively adjudicated to have engaged in or attempted to engage in sexual activity in the community or detentions facility by force, overt or implied threats of force or coercion, or if the victim did not consent or was unable to consent or refuse?

Have you ever been engaged in, convicted of, received a withhold of adjudication for, or entered a plea of guilty or nolo contendere to a crime of sexual abuse in a prison, jail, lockup, community confinement facility, juvenile facility, or other institution?

Have you ever held membership in, association with, or any other connection to any organization that exposes or supports discrimination based upon race, color, national origin, sex, age, disability, religion, political affiliation, sexual orientation or marital status or is known to have been involved in criminal activity and / or a violation of any state laws and / or laws of the United States?

When would you estimate was your last use of marijuana.

When was the last time you used any of the following - heroin, cocaine, meth, mushrooms, LSD, illegal steroids or other drugs not prescribed to you?

Required Question

Salary : $41,383