Executive Assistant

DIVE IN TO A NEW CAREER WITH LESLIE'S:

Leslie’s Pool Supplies is the “World’s Largest Retailer of Swimming Pool Supplies.” With over 1,000 retail stores in 39 states plus Pro, Service, E-Commerce, Production, and Distribution divisions, there are many career opportunities at Leslie’s. With over 60 years of providing the best-in-class products and solutions to our customers, there is nothing that we value more than the development and growth of our team. We strive to create a positive and fun atmosphere where our team members feel valued and are enthusiastic about the contributions they make to the success of Leslie’s.

Job Overview:

Assist with day-to-day functions, including administrative functions (organizing and scheduling of meetings and calendar functions, travel, expense reporting, filing, and other administrative responsibilities) as well as the preparation, compilation and analysis of business reports. Must be an overall self-starter and team player with proven administrative and multi-tasking skills.

Responsibilities:

• Provide executive support to Senior Vice President of Marketing & Ecommerce and 3 direct reports
• Manage executive calendars, including setting up meetings in Webex, Zoom, Reservation System, Office HD.
• Document printing and preparation for meetings; anticipate upcoming executive meetings and prepare materials as needed in advance.
• Prepare, compile and analyze business reports, including daily data and informational input.
• Spreadsheet presentation and/or compilation for Executive Board Meetings.
• Board of Director preparations by period and quarter using PDF, Excel, Word and PowerPoint.
• Support for Team meetings with agenda preparation, materials and note taking and follow-ups as necessary.
• Provide support to manage reporting and collection of information on key corporate and department initiatives.
• Departmental interface – working with corporate departments, including IT, to ensure systems and software are functioning as expected.
• Support department invoice processing - intake, coding, routing for signature, routing to AP, organized management of invoice status to prevent late payments and/or accrual errors
• Make travel arrangements and preparation of expense reports
• Research and propose process improvements for manual processes.
• Independently write brief letters of acknowledgement, thanks, or other routine correspondence.
• Order supplies for department.
• Daily filing and organization, photocopying, scanning & faxing.
• Assume other support functions for executives as required.

Qualifications:

• Self-Starter, multi-tasking ability.
• High level of administrative/organizational skills with demonstrated accuracy.
• 3 to 5 years’ administrative experience with strong reporting and Excel skills and analytical capabilities.
• High proficiency with Microsoft Word, Excel, PowerPoint, Outlook, and Internet.
• Highly organized, able to prioritize, & work independently as well as in a team environment.
• Ability to communicate effectively & professionally with individuals at all levels (written/orally).
• Ability to manage and balance multiple executive needs.
• Excellent interpersonal and customer service skills
• Exercise discretion and maintain confidentiality.

Leslie's provides a robust benefits package, including:

• Comprehensive medical, pharmacy, dental, & vision plan options
• Health savings account (with enrollment in the high deductible health plan option)
• Health & dependent care flexible spending accounts
• Company-paid basic life insurance
• Voluntary supplemental life insurance
• Company-paid short-term disability and long-term disability insurance
• Pre-tax and Roth 401(k) with company match
• Paid sick and bereavement leave
• 10 paid holidays, including a floating personal day
• Employee assistance and wellness programs
• Free onsite health clinic
• Hybrid work schedule
• Product discounts at Leslie’s Retail stores

Leslie’s recognizes a critical component to our continued success is our people. Leslie's is committed to developing and fostering a culture of diversity and inclusion within our company and the communities we serve. A key aspect of building a great team is valuing ideas from many viewpoints, which is why we place a priority on identifying and hiring talented individuals from all backgrounds and perspectives.