Staff Accountant

The ideal candidate will be responsible for timely and accurate preparation of financial accounting data in a variety of areas. It is essential that this candidate brings analytical and organizational skills in order to best support our high-volume accounting team.

This is a hybrid position as we require our team to go into our Mesa, AZ office 1x a week.

Job Summary:

Audio video installation contracting company seeks Staff Accountant. This position has diverse responsibilities and will be assisting accounting staff with day-to-day requests including large amounts of data entry. This person must be a self-starter and able to work on their own. The Staff Accountant reports to the Accounting Supervisor.

Accountabilities:

Billing Support:

· Enter new projects in NetSuite software system

· Manage project board

· Enter sales orders in NetSuite

· Create Customer Invoices

· Process Internal Change Orders

· Coordinate with other departments to retrieve missing data

· Assist with General Contractor billing packages (i.e. collecting lien waivers)

· Onboard new customers

AR Collections

· Reviewing accounts receivable report weekly and addressing any outstanding issues/credits/overpayments or short pays and working through any issues

· Actively reach out to customers who are past due on their account and escalate as needed.

· Reminder emails to be sent to customers prior to due date.

· Follow up with delinquent customers on a weekly basis at minimum.

· Attend any customer meetings regarding Accounts Receivable.

Sales Tax Processing

· Prepare and file monthly and quarterly sales tax returns

· Assistance with SureTax system as it relates to rates and research

· Assist with Customer requests related to Sales Tax

· Assist with requests for sales tax rates calculations for quoting purposes.

· Monitor sales tax rate changes in predominant cities to our operations.

· Coordinate and audit resale/exempt tax certificates on file

· Business License Administration

Subcontractor Administration:

· Set up new Subcontractors and collect appropriate documentation.

· Process subcontractor purchase order requests, verify against quoted amounts, and create purchase orders.

· Manage payments to subcontractors (aligning with payment terms)

Other Tasks:

· Distribute mail (in office task) – when requested.

· Job Costing Templates

· Help with special projects requested by Team Members.

Qualifications:

· Must be able to complete large data entry jobs

· Flexibility and adaptability

· High level Excel skills

· Proficient in Microsoft Word, Outlook, and other Microsoft Office products

· High attention to detail

· Must be able to work in a fast-paced environment with accuracy

· Great communication skills

Experience Requirements:

· 2 years accounting experience

· Must have extensive Microsoft Excel experience and know advanced formulas

Education Requirements:

· Bachelor’s degree required or equivalent experience

· Certification is a plus

Other Requirements:

· The physical demands of this position are those that are necessary to meet the responsibilities and essential functions of this position.

· Reasonable accommodation may be made to enable qualified individuals with disabilities to perform the essential functions.

· This job description in no way states or implies that these are the only duties to be performed by this employee.

Disclaimer:

The above statements are intended to describe the general nature and level of work

being performed by people assigned to this classification. They are not to be construed

as an exhaustive list of all responsibilities, duties, and skills required of personnel so

classified. All personnel may be required to perform duties outside of their normal

responsibilities from time to time, as needed.