Payroll Specialist

Are you the go-to payroll pro who thrives on accuracy, loves structure, and enjoys making life easier for small business owners?

At Level Accounting & Advisory, located in Vero Beach, we serve small businesses that are the heartbeat of our local economy. We’re not your typical accounting firm—we’re tech-forward, team-oriented, and deeply committed to work-life balance. We’re growing and looking for a Payroll Specialist who can take full ownership of client payrolls and become a trusted partner to our clients.

❌ This job is NOT:

• Endless overtime and tax season burnout
• Dealing with cranky clients or outdated processes
• A sink-or-swim job with no team support

✅ This job IS:

• Running streamlined payrolls for amazing local businesses
• Owning the onboarding and compliance side of payroll
• Working in a calm, supportive, tech-forward office in Indian River County
• Enjoying dinner with your family—even during “busy season”

What You’ll Be Doing

You’ll manage all aspects of payroll for clients using Gusto or ADP—from initial setup and state registrations to tax compliance, training, and year-end filings.

Key Responsibilities:

• Process all client payrolls on time (weekly, bi-weekly, monthly)
• Set up new payroll clients and register them with appropriate state agencies
• Ensure accurate payroll tax payments and that all required filings are completed
• Respond to and resolve payroll-related tax notices within 5 business days
• Issue W-2s and assist with 1099 preparation and filing annually
• Train clients on how to navigate their payroll platform and understand their role in timely payroll submission
• Support the accounting team by providing accurate payroll data
• Maintain strong, positive communication with clients

✅ What You Need to Succeed

• 3 years of payroll experience, preferably with an accounting firm or payroll provider
• Familiarity with Gusto, ADP, or similar systems
• Understanding of payroll tax compliance and multi-state payroll is a plus
• Highly organized, self-driven, and client-service minded
• A communicator who brings clarity and confidence to client conversations

What You’ll Get

• Compensation: $22.00 –$31.00 Per Hour(based on experience)
• Performance-based incentive pay
• Thorough training on Gusto, ADP, and internal payroll processes
• Full sponsorship to become a Certified Payroll Professional (CPP) – we cover the cost and support your certification journey
• Generous PTO, paid holidays, and 3% retirement contribution
• Health, dental, and vision insurance
• No late nights or weekends—ever
• Career advancement opportunities
• A team that values your voice and celebrates your success

You’ll thrive here if you…

• Love precision, process, and people
• Appreciate structure but bring your own initiative
• Are looking for a firm that truly values balance and culture
• Want to make a long-term impact while growing your career

Ready to Apply?

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Note: No calls or walk-ins, please. We follow a structured hiring process and will keep you informed every step of the way.

Level Accounting & Advisory
Proudly serving Vero Beach and Indian River County, FL