Traffic Coordinator

Overview

LevLane is looking for a Traffic Coordinator. This entry-level position is ideal for a detail-oriented, organized individual looking to build a career in advertising project management or operations. Though we have fully embraced a hybrid workplace model, you must live in / around the Greater Philadelphia for this position.

About LevLane

LevLane is an independent creative agency with 55 full time employees, all of whom punch way above their weight.

While our reel spans just about every category, we specialize in supporting brands that power life decisions.

What are life decisions? Decisions with weight, like moving out of your home of 30 years, finding the right doctor, expanding your business, or going back to school after having kids. We believe life decisions, whether we're confronted by them or we seek them out, are a mechanism to adapt, learn, shed and grow. An opportunity to live with grace. To become more of who we want to be for ourselves and our loved ones. It may sound overly romantic, but this idea is what gets us out of bed every morning. We love helping people become powerful agents for success in their own life stories. And, humbly said, we’re absolutely lethal at helping our clients embody that positive change.

To that end, we partner with established brands and startups in the world of Senior Living, Healthcare, Insurance, Finance, and Higher Education. Industries where we have the greatest opportunity to live our Mission. What else can we tell you?

• We opened our doors in 1984
• We offer holistic media planning, buying and measurement services
• We can make ANYTHING that you can concept
• We have a beautiful new office in Center City, Philadelphia

-Our culture - like our city - is built on loyalty and love

As Traffic Coordinator, you will play a critical role in the agency's day-to-day operations, supporting the Resourcing Team to ensure tasks are assigned, deadlines are met, and projects progress without bottlenecks. Working closely with the Program Manager, you’ll assist in scheduling, resource allocation, and tracking tasks while gaining hands-on experience in agency operations. Key responsibilities include:

1. Workflow Management:

• Ensure tasks are properly assigned and progress smoothly between departments (creative, digital, media, etc.).
• Monitor schedules to flag and escalate potential delays.
• Update project tracking tools and maintain real-time visibility into project statuses.

2. Resource Coordination:

• Assist in managing staff workloads, identifying potential overallocations, and coordinating with department leads to resolve conflicts.
• Help track and allocate freelancers or outsourced resources as needed.
• Assist with print production processes, including uploading vendor quotes, ensure accurate specifications and timelines are communicated to vendors, and issuing purchase orders to vendors, ensuring timely delivery and quality standards.

3. Communication:

• Serve as a central point of contact for project assignments, ensuring team members understand priorities and deadlines.
• Communicate changes or updates to schedules effectively to all stakeholders.

4. Scheduling and Reporting:

• Work with the Program Manager to develop and update production schedules and timelines.
• Generate and distribute regular workflow status reports to the Chief Growth Officer and department heads.

5. System Maintenance:

• Ensure all project and resource data is accurately updated in Workamajig or other project management tools.
• Help maintain and improve Resourcing Team processes and workflows, including SOPs and training materials.

Key Qualifications

• Bachelor’s degree in marketing, advertising, communications, or a related field preferred but not required.

1–2 years of relevant experience in traffic management, project coordination, or operations within an advertising or marketing setting.

• Proficient in Microsoft Office (Outlook, Word, Excel, and PowerPoint)
• Proficient in project management tools (Workamajig is ideal).

Key Attributes

• Exceptional organizational and time management skills.
• Detail-oriented with the ability to manage multiple priorities simultaneously.
• Comfortable with speed
• Strong verbal and written communication skills.
• Ability to thrive in a fast-paced, collaborative environment.
• Eager to learn, proactive problem-solver, and team-oriented.