What are the responsibilities and job description for the Administrative Assistant 2 position at Lewis-Clark State College?
LC State invites applications for the position of Administrative Assistant 2.
Salary and rank based on experience and qualifications: $20.28 - $21.00
Required Qualifications:
- Good knowledge of office support functions, including word processing, filing, composing a variety of business documents, and reception.
- Good knowledge of researching, compiling, and summarizing data for reports.
- Experience interpreting, applying, and explaining complex information such as regulations, policies, or services.
- Experience independently solving problems/performing liaison activities in a work setting.
- Experience coordinating activities requiring complex arrangements.
- Experience in a busy office environment.
Preferred Qualifications:
- Associate's Degree from a regionally accredited college or university.
- 2 or more years of office experience.
Responsibilities:
- Schedule student meetings and other appointments utilizing Outlook
- Assist the Director in managing administrative and organizational functions (i.e. maintain supplies, maintenance requests, etc.)
- Maintain an accurate account of residence hall metal keys through routine key audits, ordering and replacing new keys, and managing key boxes. Update electronic door locks throughout the year; make electronic keys for students, staff, and guests on the Salto key system.
- Maintains Purchasing Card, Purchase Orders, Petty Cash, and budget documentation, ensuring that expenses and revenue are recorded in the correct budget, keep track of departmental budget expenditures, and handles requests for payment, ensuring accurate coding.
- Update forms, order supplies, and complete work orders. Schedule and organize outside vendors to perform maintenance and repair on the residence halls and college-owned rental properties. Track work orders to identify ongoing issues.
- Perform basic filing functions and maintain a neat and organized workspace/office
- Additional duties include direct and indirect activities to support recruitment and retention of students.
Application Procedure: Please upload all of the following documents or your application may not be considered for review.
- Cover Letter/Letter of Interest
- Resume/Curriculum Vitae
- Contact Information or Letters for three (3) Professional References
This position is open until filled; however, applications received on or before May 14, 2025, will receive first consideration. Posting will remain open until a suitable pool of candidates is identified.
This position is subject to the successful completion of a criminal background check and may also be subject to an education verification. LC State is an EEO/VETS employer.
Salary : $20 - $21
