What are the responsibilities and job description for the Administrative Assistant, Workforce Development position at Lewis University?
PAF / Position Details
Position Details
Position Title
Administrative Assistant, Workforce Development
Position Status
Full-Time
Budget Summary
Base Pay
20.88 per hour
Position Summary Information
Job Description Summary
The Administrative Assistant plays a vital role in ensuring the smooth operation of office functions and supporting the workforce education programs. This role is responsible for a variety of administrative tasks, working collaboratively with internal and external stakeholders.
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Lewis University | Office of Human Resources | Benefit
Responsibilities
Responsible to model the University Mission through dedicated job performance, service excellence to constituencies, respectful collaboration, and active support of the University's Mission in Catholic and Lasallian higher education.
- Perform general administrative duties, including filing, data entry, and managing correspondence.
- Assist with financial tasks, such as processing invoices, tracking expenses, and preparing reports.
- Manage schedules, coordinate meetings, and maintain office calendars.
- Provide excellent customer service by handling inquiries and resolving issues promptly.
- Order and manage office supplies and training materials to ensure efficient daily operations.
- Support Project Management team in processing student reimbursements following the University's processes and procedures.
- Support special projects and other duties as assigned.
- Support administrative processes related to workforce education programs.
- Manage procurement processes, including purchase requests and vendor payments.
- Ensure proper documentation and record-keeping for audit and compliance purposes.
- Work collaboratively with the Business Office Manager to ensure all accounting related with the Institute for Workforce Education is accurate.
- Assist in planning and organizing office events, team meetings, or training sessions.
- Monitor and update company databases, ensuring all information is accurate and current.
- Perform other duties or projects as assigned by leadership.
Minimum Qualifications
Preferred Qualifications
Associate degree or higher recommended, but not required.
Essential Duties
Work hours
Full-time; 37.5 hours per week
Posting Detail Information
Posting Number
S01512
Posting Date
01 / 08 / 2025
Closing Date
Open Until Filled
Special Instructions Summary
Salary : $21
