Executive Assistant

Introduction

Last year our HCA Healthcare colleagues invested over 156,000 hours volunteering in our communities. As a(an) Executive Assistant with LewisGale Medical Center you can be a part of an organization that is devoted to giving back!

Benefits

LewisGale Medical Center, offers a total rewards package that supports the health, life, career and retirement of our colleagues. The available plans and programs include:

• Comprehensive medical coverage that covers many common services at no cost or for a low copay. Plans include prescription drug and behavioral health coverage as well as free telemedicine services and free AirMed medical transportation.
• Additional options for dental and vision benefits, life and disability coverage, flexible spending accounts, supplemental health protection plans (accident, critical illness, hospital indemnity), auto and home insurance, identity theft protection, legal counseling, long-term care coverage, moving assistance, pet insurance and more.
• Free counseling services and resources for emotional, physical and financial wellbeing
  
• 401(k) Plan with a 100% match on 3% to 9% of pay (based on years of service)
  
• Employee Stock Purchase Plan with 10% off HCA Healthcare stock
  
• Family support through fertility and family building benefits with Progyny and adoption assistance.
  
• Referral services for child, elder and pet care, home and auto repair, event planning and more
  
• Consumer discounts through Abenity and Consumer Discounts
  
• Retirement readiness, rollover assistance services and preferred banking partnerships
  
• Education assistance (tuition, student loan, certification support, dependent scholarships)
  
• Colleague recognition program
  
• Time Away From Work Program (paid time off, paid family leave, long- and short-term disability coverage and leaves of absence)
  
• Employee Health Assistance Fund that offers free employee-only coverage to full-time and part-time colleagues based on income.

Learn more about Employee Benefits

Note: Eligibility for benefits may vary by location.

Would you like to unlock your potential with a leading healthcare provider dedicated to the growth and development of our colleagues? Join the LewisGale Medical Center family! We will give you the tools and resources you need to succeed in our organization. We are looking for an enthusiastic Executive Assistant to help us reach our goals. Unlock your potential!

Job Summary and Qualifications

SPECIFIC ELEMENTS AND ESSENTIAL FUNCTIONS

1. Provide support and assistance to senior management, including but not limited to:

a. arranging appointments

b. screening calls and mail

c. project assistance and management.

2. Organize and coordinate the functions of the Administrative office so that a friendly, professional and helpful atmosphere is presented to physicians, employees, patients, their families and visitors.

3. Schedule travel arrangements as necessary (airlines, car rentals, hotels, conference registrations).

4. Coordinate and record activities of various meetings, including but not limited to: Board of Trustees, Department Directors, Environment of Care, IMPACT Team.

5. Serve as Institutional Review Board (IRB) Coordinator.

6. Coordinate workshops/in services/retreats (onsite and offsite) for Board of Trustees, Department Directors, and other groups as necessary.

7. Work with senior management and Division to coordinate functions, projects, reports, etc.

8. Coordinate contract renewals and ensure compliance of contracts with corporate and regulatory standards.

9. Act as liaison with physicians, patients, families, employees, and visitors.

10. Maintain schedule of meeting rooms.

11. Records Management Liaison for Administration – ensure compliance with HCA Records Retention Policies.

12. Maintain current layout and printing of Physician Directories and other in-house publications.

13. KRONOS input and oversight for Departments 900 and 950.

14. Maintain Business Courtesies Log and tracking to ensure compliance with HCA Ethics and Compliance policies.

15. Coordinate and input contract/agreement information for physician agreements in Upside electronic system.

16. Maintain Referral Source Contract Log to ensure compliance with HCA and Federal regulations.

17. Other duties as assigned.

QUALIFICATIONS

EXPERIENCE

Preferred: Minimum three to five years of Executive Secretary experience in a health care or industry setting providing direct support to Executive level, including office management responsibilities.

EDUCATION

Required: High school graduate

Preferred: College graduate

LewisGale Medical Center has provided quality healthcare services since 1909. We give patient's access to trained physicians and advanced technology. Our 500 bed hospital is one of the leading acute care facilities in the Salem area. We specialize in heart and vascular care—including the latest advanced technology available through our designated Heart Center—as well as orthopedics and spine care, services for mental and behavioral health and cancer care.

At LewisGale Medical Center, our care like family culture extends to our patients, our people and our community. We are committed to each other because when we join together, our patients are cared for in the safest and most compassionate way.

HCA Healthcare has been recognized as one of the World’s Most Ethical Companies® by the Ethisphere Institute more than ten times. In recent years, HCA Healthcare spent an estimated $3.7 billion in cost for the delivery of charitable care, uninsured discounts, and other uncompensated expenses.

"There is so much good to do in the world and so many different ways to do it."- Dr. Thomas Frist, Sr.
HCA Healthcare Co-Founder

Be a part of an organization that invests in you! We are reviewing applications for our Executive Assistant opening. Qualified candidates will be contacted for interviews. Submit your application and help us raise the bar in patient care!

We are an equal opportunity employer and value diversity at our company. We do not discriminate on the basis of race, religion, color, national origin, gender, sexual orientation, age, marital status, veteran status, or disability status.