What are the responsibilities and job description for the Training Center Administrative Assistant position at LHC Group?
Summary
The Training Center Administrative Assistant is responsible for coordinating the day to day operations of the training center and ensuring that all duties are performed in a timely manner. The Training Center Administrative Assistant is also responsible for ensuring that all administrative support to Director of Training & Orientation Centers and/or Orientation Coordinator and data entry functions are operating effectively and efficiently.
Responsibilities
- Proficient with all aspects of data entry in operating systems as applicable, and Microsoft Office Suite including but not limited to Microsoft Excel, Word, and Outlook.
- Establishes and maintains positive working relationships with local agency management and staff of assigned training center location
- Completes LHC required learning courses, additional assignments per Director of Training & Orientation Centers request, as well as any state specific required training per state regulation/practice act requirements.
- Maintains and prepares office manuals as needed; i.e. new hire orientation binder.
- Responsible for the ordering of medical supplies and office supplies.
- Responsible for submitting invoices to Home Office per policy timelines.
- Responsible for clerical functions in training center related to filing, work flow, etc.
- Assists with typing, filing, computer related skills and composes spreadsheets.
- Coordinates conference calls and conference rooms when necessary.
- Coordinates outgoing and incoming mail for agency.
- Assists with maintaining general office appearance, functionality and supplies and maintains
- Assures that all telephone traffic is managed in a professional, customer service oriented manner and is relayed to the appropriate people.
- Coordinates with Orientation Coordinator and local agency leaders to track all incoming new hires and prepares for their arrival to the training center
- Trains and serves as primary back-up to deliver new hire welcome address and/or answer iTrain/HCHB troubleshooting questions for Orientation Coordinator.
- Assists the Director of Training & Orientation Centers and/or Orientation Coordinator as needed in other training center processes and functions.
- Manages projects as assigned and follows through on issues in a timely manner.
- Maintains confidentiality appropriate to the departmental activities/functions.
- All other duties as assigned.
Education and Experience
• BA Degree or equivalent working experience as administrative support staff.
• Demonstrates organizational, written/composition skills, and verbal skills.
• Demonstrates typing skills, filing skills, and word processing skills (Microsoft Office Suite including Microsoft Word, Outlook, Excel, etc.)
• Demonstrates ability to work independently.
• Demonstrates strong process and people leadership abilities.
Company OverviewLHC Group is committed to a culture of diversity, equity and inclusion and is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, status as a protected veteran, or any legally other protected characteristic.
