Grants Coordinator

Title: Fiscal Grant Analyst

Division: Finance Department

Reports to: Controller

Purpose:

The Fiscal Grant Analyst (GA) will manage the fiscal components of all grants, including billing and tracking. This role involves general administrative duties, vendor/contract management, and acting as a liaison with other departments and participating grantees. Additionally, the GA will support the accounting department as needed.

Minimum Education Requirements:

Bachelor’s degree in management, Finance, Accounting, or a related field from an accredited college or university.

Experience Requirements:

At least three years of experience in non-profit administration.

Experience in program budgeting and fiscal management.

Strong organizational communication skills, with the ability to work efficiently with mid-level staff on the fiscal components of their grants and contracts.

Familiarity with Salesforce, DocuSign, and collaborative technology tools.

Proven track record of effective collaboration within a direct service organization with a complex array of programs and funding sources.

Strong analytical and decision-making skills, with the ability to prioritize and communicate key objectives and tactics necessary to achieve organizational goals.

Commitment to quality and data-driven reporting.

Excellent written and verbal communication skills, with strong public speaking abilities.

Action-oriented, entrepreneurial, flexible, and innovative approach to grants management.

Essential Duties and Responsibilities:

Define and manage systems for communicating grant contract status, goals, and information needed to manage grant expenditures, interdependence, progress, and risk.

Prepare and manage high-level funding budgets for State and City programs.

Work effectively with department directors and administration to understand department/service/program needs.

Assist departments in seeking and implementing grants.

Handle grant billing submissions, track receipt of payments, and manage payment disbursements to participating grantees.

Act as a liaison to participating grantees to obtain timely reporting of expenses for internal reporting and grant billing submissions.

Ensure supporting documentation of spending from grantees aligns with approved budgets.

Review the general ledger to ensure accuracy of expenses to the respective grants and departments.

Monitor compliance with grant stipulations and program progress through on-site evaluations and reviews of plans and reports.

Partner with the Controller and CFO to analyze and forecast grant spending and make recommendations.

Maintain and organize grant and contract files.

Ensure the quality of all grant contracts from start to finish.

Assist in preparing regular management reports, documenting activities, expenditures, and other relevant data.

Qualifications:

Knowledge of behavioral and physical health conditions, and pertinent mental health legislation and regulations.

Strong interpersonal skills and the ability to work with internal and external stakeholders, including colleagues, members, network providers, and government agencies, in a caring and respectful manner, with consideration for cultural differences.

Ability to work effectively in a team to accomplish tasks.

Serve as a role model to staff and stakeholders.

Skill in researching and preparing reports.

Effective oral and written communication.

Ability to prioritize and multi-task.

College-level problem-solving ability.

Exceptional competency in written, interpersonal, verbal, and computational skills to present and document records in accordance with project standards and organizational needs.