What are the responsibilities and job description for the Part Time Accounts Receivable/Cash Management Accountant position at LHH?
LHH Recruitment Solutions is assisting our Newark, NJ client in their search for a temporary, part time AR/Cash Management Accountant. This is a long term (18 month ) temporary assignment and will be about 20 hours per week. Nonprofit experience is a plus, but not a must. The schedule will be hybrid.
Job Overview:
RECEIVABLE
- Review daily banking report ensuring that deposits for the day are duly and accurately recorded and posted in Banner ERP within 2 days of receipt. Liaison with Grant Accountant – Cash & Receivable
- Prepare weekly cash projection report on grants receivable expected. Liaison with Grant Accountant – Cash & Receivable and other Grant Accountants.
- Review and process refunds requests in Banner. Liaison with Liaison with Grant Accountant – Cash & Receivable to submit request to Accounts Payable. Check that refund log file is updated.
- Prepare and analyze Grants Aging Report for activities, trends (collection rates), risks. Follow-up with Grant Accountants as necessary. Review for compliance with internal Payment Collection Procedures. Target for prompt collections and timely billing of unbilled.
FEDERAL DRAWDOWNS – LETTER OF CREDIT (LOC)
- Calculate the amounts for cost reimbursement of monthly expenditures of the prior month with details from Banner ERP and Federal payment systems and prepare draw schedule.
- Review draw schedule for expired/expiring awards, final drawdown, over expenditure, under expenditure, discrepancies and communicate with Grant Accountants accordingly.
- Process grant billing in Banner in audit mode and reconcile to draw schedule, then process final bill and save copy in respective folder.
- Update/Upload draw request for review and certification, save a copy of the confirmation in the respective folder.
ACCOUNTING
- Prepare weekly reconciliation of Payment Holding Fund - Grants, reconciled to general ledger.
- Prepare weekly reconciliation of Unapplied Payments, reconciled to aging report
- Monthly reconciliation of grant bank account and related general ledger accounts
- Journal Entry processing
Qualifications:
- Bachelor’s Degree in Accounting, Finance or related field preferred
- Proficiency in MS Excel (pivot tables, VLOOKUP’s)
- 5 years of experience in Accounts Receivable and Cash Management
- Exceptional attention to detail
- Strong communication skills - both written and verbal
- Nonprofit industry/grant experience preferred, but not required
Salary : $35 - $40
