Senior Accounts Payable

Reports To: Accounts Payable Manager

Employment Type: Full-Time Hybrid

Position Overview:

We are seeking a detail-oriented and efficient Accounts Payable Clerk to join our finance team within the wholesale, distribution, and retail industry. The ideal candidate will be responsible for managing and processing invoices, maintaining accurate records, and ensuring timely payments to suppliers and vendors. This position requires strong organizational skills, an understanding of the financial operations of the wholesale and retail sectors, and the ability to work under pressure in a fast-paced environment.

Key Responsibilities:

• Invoice Processing:
• Review and verify accuracy of incoming invoices from suppliers and vendors.
• Match invoices to purchase orders and receipts to ensure the correctness of billing.
• Enter invoices into the accounts payable system accurately and in a timely manner.
• Address discrepancies or issues with invoices promptly and work with internal teams and vendors to resolve.
• Payment Processing:
• Prepare payment batches for approval, ensuring payments are made according to agreed terms.
• Process weekly and monthly vendor payments via check, ACH, or other payment methods.
• Ensure timely payments to vendors to avoid disruptions in supply chain or retail operations.
• Maintain payment schedules and monitor payment deadlines to optimize cash flow.
• Vendor Relationships:
• Develop and maintain positive relationships with vendors and suppliers, ensuring open communication and addressing payment concerns as they arise.
• Assist vendors with any queries related to payments or billing issues.
• Reconciliation & Reporting:
• Reconcile vendor statements with company records on a regular basis.
• Prepare and review accounts payable reports for internal management.
• Assist with month-end closing activities related to accounts payable.
• Documentation & Record Keeping:
• Maintain accurate records of accounts payable transactions and files.
• Ensure all accounts payable documents are filed properly and comply with company policies.
• Assist with audits by providing required documentation and explanations regarding accounts payable activities.
• Other Duties:
• Support other accounting or finance team functions as needed.
• Assist with the implementation of process improvements related to accounts payable functions.

• Experience:
• 2 years of experience in accounts payable, preferably in the wholesale, distribution, or retail industry.
• Knowledge of basic accounting principles and practices.