Liberty Place Memory Care -
ABOUT US :
Liberty Place Memory Care is guided by a single purpose : To engage, protect, and love people living with memory loss. We are committed to sustaining a safe, active, and loving environment; to give our families peace of mind; to be patient, seeking to understand those living with memory loss; to provide each Anthem team member the opportunity for personal and professional growth, and to be respectful, trustworthy, and good stewards in all we do.
GENERAL STATEMENT OF POSITION :
Under limited supervision, serves as a point person for Human Resources, leads GPTW program, processes payroll, employee training, benefits, manages personnel records, assists with hiring and onboarding, training, and special projects.
ESSENTIAL FUNCTIONS :
The following duties are normal for this position. These are not exclusive or all-inclusive. Other duties may be required and assigned.
- Ensures Recruitment Process is fulfilled
Posts open positions
Assists supervisors with screening and interviewing to ensure we respond to candidates within 24 hours and schedule an interviewEnsures rejection letters are sent timelyCommunications to Human Resources when roadblocks occur to meeting the above goalsAssist with community staffing – may include departmental staffing and finding coverage for open positionsLeads New Employee Orientation (NEO) process, schedules leaders to facilitate their area of NEO, coordinates to ensure successful training is provided to new hiresResponsible to follow up with all new hires weekly, ensure training success, and communicate needs to supervisorPrepares and submits community payrollEnsures Paylocity system is up to date (enrolling, terminating, leaves, updating employee information, PRNs, etc.
Point person for benefits enrollment at the community, this includes new hires and annual open enrollment.Reviews Missed Punches (Missed Lunches / Breaks) with leadership, responsible to notify Human Resources if challenges.Prepares Final Pay for exiting employees.Leads Community Employee Retention EffortsAssists with scheduling and call-insDaily reviews GPTW Action Plan and action of the day with leadershipLeads Employee Appreciation / Wellness Program : Renews posters, provides communication on new seasons of the programLeads employee appreciation events, planning, participation, delegationFacilitates team building activities during All Staff Meeting and provide progress on Action Plans to all employeesEncourages employees to participate in culture building eventsResponsible for posting GPTW events on Social MediaEncourages employees and monitors employee participation in quarterly Mini Pulse survey and annual surveyParticipates on a monthly BOD call and provides report on completion of GPTW Action PlansCompletes exit interviews for all employees exiting community, maintains documentation, reports to Human ResourcesPrepares and maintains Personnel FilesCoordinates and prepares New Hire Documentation (Offer Letter, background check, drug screening, i9 verification, arranges health screening, and other documents)
Ensures New Hire Training is completeEnsures all employee training is current and up to dateEnsures licenses are current and up to dateEnsures performance reviews are current and up to dateSubmits Weekly Status Report to HR, Payroll Benefits Administrator, Executive Director, and VP of Operations, communicating, new hires, exits, worker’s comp status updates, leave of absences, status changes, and Agency usage.Ensures that all necessary paperwork is completed and filed appropriately in relation to resignations, terminations and job abandonmentsEnsures employee status changes are documented and updated (Full time / Part time), departmental position changesAssists with documenting job performance and serves as a witness to corrective action meetings.Communicates Employee Handbook policy updates, facilitating distribution and posting of new policiesAssists Executive Director with employee investigations (serving as a witness, gathering personnel records, time reports, i.e.)Maintains Employee Files in an organized manner, filing documents, and ensuring information is accessible when neededManages Community Worker’s Comp ClaimsServes as a point person for Workers Comp process at the community, either completing themselves or coordinating with injured worker’s supervisor to ensure that all necessary steps are accomplished.
Reporting when injury occursConducting or organizing investigationsFollowing up with Injured Worker and Human Resources on a regular basisUpdates OSHA 300 Log with 7 days of being made aware of reportable injury / illnessSubmits OSHA 300A Summary to HR Generalist annuallyLeads Leave of Absences Process and other Employee Relations ConcernsReports to Human Resources any and all ADA requests; working with HR to document the outcomeNotify Home Office of any Leave of Absence situations, including FMLA, Personal, Bereavement, or other types of Leave.Works with HR to document and assists employee with request and completion of all documentsWorks with staff and supervisor to facilitate and approve Return to Work of all staff on Leave.Serves as a point person to employees with questions related to Human Resources policies .Ensures compliance with legal notifications and postersPerforms other related essential duties as required.MINIMUM TRAINING AND EXPERIENCE :
3-5 years of experience in related capacity. Associates degree or combination of educational classes is highly preferred. Experience in Human Resources and or training is highly preferred. Payroll experience is required.
CERTIFICATION AND CLEARANCE :
Criminal record clearance or criminal record exemption, as required by law
