What are the responsibilities and job description for the INVOICING SPECIALIST - HR position at LifeBridge Health?
POSITION SUMMARY:
Under limited supervision, the Invoicing Specialist in Human Resources will serve as the principal leader and administrator for contingent labor invoicing. Prepares and submits invoicing reports and manages processing, tracking, and auditing of invoices received. Assists with evaluation of general invoicing processes based on best practice for efficiency and accuracy. Participates in the planning and implementation of new processes and computer applications. Assists with budget variance review to help leaders understand invoicing processes and impacts. Assists with UKG manager training and follow-up to improve report accuracy.
ESSENTIAL FUNCTIONS:
Invoice Processing and Oversight: Validates and processes invoices received from contingent labor vendors. Oversees and manages the processing, tracking, and auditing of contingent labor invoices.
- Validates incoming invoices using schedules and log sheets. Approves or rejects the invoices.
- Connects with leaders to resolve discrepancies (such as schedules are missing or do not match invoices).
- Records and tracks invoices on tracking worksheets. Investigates, verifies, and processes past due invoices.
- Evaluates general invoicing processes and collaborates with leaders to improve processes.
- Provides education, support, and monitoring of other employees processing contingent labor invoices.
- Creates spreadsheets and tools for tracking invoices received.
- Performs and oversees audits and reviews to monitor accuracy of submitted invoices and to evaluate efficiency, accuracy, and usability of invoicing processes and systems.
- Provides training when needed for new systems or processes, system updates, or knowledge deficits that impact accuracy of contingent labor invoicing.
- Collaborates with external vendors to validate or correct contingent labor time and improve invoicing processes.
Reporting/Analysis: Obtains, analyzes, formats, and produces billing and invoicing reports and assists with other reports as needed.
- Obtains, analyzes, formats, and submits reports for contingent labor billing.
- Performs analysis and prepares written reports, charts, graphs, dashboards, and communications to help leaders develop strategies for improved invoicing efficiency and accuracy.
- Obtains and formats data from invoicing and A/P systems to provide lists such as outstanding invoice lists or audit lists.
- Assist the Business Analytics Team with general reporting as needed.
Professionalism/Teamwork: Displays a commitment to the value of teamwork by building strong relationships with customers, co-workers, vendors, and business partners.
- Participates in continuous self-development processes.
- Initiates crucial conversations when applicable and manages conflict in a way that conveys respect and preserves relationships.
- Employs appropriate customer relations standards during the performance of all duties and maintains confidentiality of patient and business data.
- Performs other duties as assigned.
QUALIFICATIONS AND REQUIREMENTS:
- Basic professional knowledge; equivalent to a Bachelor's degree; working knowledge of theory and practice within a specialized field
- Bachelor of Science preferred. Previous experience in a detail-oriented job preferred (such as invoicing, auditing, credentialing, account management, etc.).
- 3-5 years of experience
