Administrative Assistant - Sourcing

Sourcing Coordinator

Role Summary:

Reporting to the Lead Sourcing Manager, the Sourcing Administrative Assistant works collaboratively and cross-functionally across several departments in the day-to-day management of samples, product procurement, and product development of our designer gifts, stationery, and accessories in alignment with our high-profile designer licensors and brand(s) standards.

Role Type and Location:

• Entry Level
• In Office Position – Hourly, Full time non-exempt (40 hours per week)
• Corporate Headquarters in Bowling Green, KY

Responsibilities:

• Project management – Manage all products for their assigned brands, keep projects progressing through product development life cycle so that all products are produced on time, accurately and within budget.
• Works collaboratively with the Senior Sourcing manager, Product Development and Brand team(s) regarding product specifications to provide clear communication for sourcing manufacturers and suppliers, primarily in Asia
• Communicates with and solicits proposals from manufacturers and suppliers regarding product specifications and costs of manufacturing and reporting this information to the Sourcing and Product Development Team
• Builds and maintains relationships with our vendors to meet the design and quality standards of our high-profile designer licensors, brands, and teams while meeting the targeted go-live dates for all products.
• Effectively identifies and communicates findings of defective or unacceptable goods or services to the Senior Sourcing Manager, Lifeguard Press’ management and Asia team(s) to determine corrective actions needed.
• Provides administrative support to the Sourcing team in areas that include but is not limited to:
• Preparing schedules by season, in coordination with the HK office and vendors, which is then communicated to the product development and brand teams.
• Tracking schedules on a daily basis to ensure all projects are on track and continues monitoring with assistance from our HK team.
• Utilizing companies’ internal software (Basecamp) to track the entire development process for all SKU’s relevant to specific brand(s).
• Assisting the Senior Sourcing Manager in the analysis of price proposals, financial reports and other relevant data and information to ensure reasonable pricing points.
• Responding to management inquiries about projects, costing, incoming sales, and advance samples
• All other duties or projects as assigned.

Experience, Knowledge & Skills Requirements:

• Critical attention to detail, follow through, and accuracy skills in a high volume, fast paced environment.
• Excellent verbal and written communication skills, including the ability to effectively communicate with internal and external customers, staff, and partners
• Must be able to work under pressure and meet tight deadlines, while maintaining a positive attitude.
• Experience interacting with customers/vendors in a professional, courteous manner.
• Basic Microsoft Excel skills.
• Working knowledge of Google Docs.
• Must be able to work independently, be a self-starter and take initiative.
• Must have a Continuous Improvement and Team Player mindset.
• Must exhibit strong problem resolution skills.
• Must be flexible and is able to cope with change; possesses strong prioritization and time management skills; and has the ability to work within a fast-paced, deadline-driven environment.
• Ability and willingness to work necessary hours to meet all project deadlines.
• Travel may be required.

Physical Requirements:

• Must be able to work in a cubicle environment
• Must be able to sit and work on a computer for the duration of the shift
• Must be able to lift, carry, pack, ship packages up to 30 lbs.

Academic Qualifications:

• Associates degree or equivalent industry experience
• 1-3 years’ experience in an administrative or coordinator role.
• Sourcing, purchasing, and product development exposure is a plus

Salary commensurate with experience

About Us:

Lifeguard Press is an internationally known provider of licensed, high-profile designer gifts, stationery, and accessories, reaching a global customer base through multiple channels including major brand collaborations; direct retail consumer sales (.com), independent/specialty gift stores and major department stores. Encouraging servant leadership in our day-to-day interactions reflects the core values necessary to support our employees, factories, vendors, collaborators, licensors, and customers across the globe and is essential in our mission to serve each other and our communities well.

EEOC Statement:

Lifeguard Press is committed to providing equal employment opportunities in all employment practices. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, citizenship status, marital status, age, disability, protected veteran status, sexual orientation or any other characteristic protected by law.

Job Type: Full-time

Pay: $15.00 - $18.00 per hour

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Employee assistance program
• Employee discount
• Health insurance
• Life insurance
• Paid time off
• Vision insurance

Schedule:

• 8 hour shift
• Monday to Friday

Application Question(s):

• Will you now, or in the uture, require sponsorship for employment visa status (e.g. H-1B visa status)?

Experience:

• sourcing, buying,: 2 years (Required)
• office administrative assistance: 2 years (Required)

Work Location: In person

Salary : $15 - $18