Legal Assistant

Legal Assistant

Liff, Walsh & Simmons

Annapolis, Maryland

Full-Time

Reports To: Practice Group Partner

Works Directly With: All Attorney Partners and Associates

SUMMARY:

Liff, Walsh & Simmons, a fast-paced and growing business law firm in Annapolis, Maryland, seeks a driven and detail-oriented Legal Assistant to join our dynamic team. The position involves displaying initiative, good judgment, professionalism, follow-through on different assignments and the ability to work independently and meet deadlines.

RESPONSIBILITIES:

• Document Management: Organize and maintain legal documents, including correspondence, pleadings, contracts, and case files. Ensure all documents are filed accurately and timely from opening through closing of files.
• Client Interaction: Assist in managing client inquiries, scheduling appointments, and maintaining excellent client relations with clients, court clerks and agency staff. Serve as a point of contact between clients and attorneys.
• Research: Conduct legal research using online databases, legal libraries, and other resources to assist attorneys in case preparation and strategy development.
• Calendar Management: Manage attorney calendars, including scheduling meetings, court appearances, and deadlines. Provide timely reminders to ensure compliance with all legal requirements.
• Drafting: Assist in drafting legal documents, such as engagement letters, contracts, pleadings, and correspondence. Proofread and format documents for accuracy and compliance with legal standards.
• Filing and Court Filings: Prepare and file legal documents with the appropriate courts and agencies. Monitor court deadlines and ensure compliance with filing requirements. Assist in filing applications for administrative approvals.
• Billing and Accounting: Assist with tracking billable hours, preparing invoices, and managing client billing inquiries. Maintain accurate financial records.
• Administrative Support: Perform general administrative tasks, including answering phones, managing mail, and maintaining office supplies.
• Case Management: Assist attorneys in case management, including organizing and summarizing case information, maintaining case databases, and assisting with trial preparation.
• Confidentiality: Handle sensitive and confidential information with the utmost discretion and maintain the highest level of professionalism
• Other Duties: Provide administrative support where needed in the firm to cover support gaps due to vacations and absences and complete special projects when available. Perform other duties as assigned.

REQUIRED SKILLS:

• Excellent organizational skills and attention to detail.
• Excellent written and verbal communication skills.
• Proficient in Microsoft Office Suite including outlook, word, excel.
• High level of initiative and the ability to work both independently and in a team environment.
• Proven ability to work in a fast-paced environment and manage multiple projects simultaneously.
• Commitment to continuous learning.
• Positive, proactive and professional attitude.
• The ability to work in a fast-paced environment, excelling at stress free productivity.

EDUCATION AND EXPERIENCE:

• Paralegal certification or equivalent work-related experience.
• 1-3 years of related experience as a legal assistant or administrative assistant.
• Experience working in a fast-paced, growth-oriented environment.
• Active Maryland Notary or desire to personally pursue upon hiring.

This is a terrific opportunity to join a culture-orientated growth company. The position is a full-time, in-office position with competitive benefits. Liff, Walsh & Simmons is an equal-opportunity employer committed to diversity and inclusion in the workplace. Interested candidates should apply to careers@liffwalsh.com.

Job Type: Full-time

Pay: $19.93 - $30.00 per hour

Expected hours: 40 per week

Benefits:

• Employee assistance program
• Health savings account

Schedule:

• 8 hour shift
• Monday to Friday

Ability to Commute:

• Annapolis, MD 21401 (Required)

Work Location: In person

Salary : $20 - $30