What are the responsibilities and job description for the Administrative Assistant position at Lighthouse Professional Services?
Job Description
Job Description
Lighthouse Professional Services a division of Staffing 360 Solutions group, is proud to be a “Best in Staffing 2023” award winner. We have over 50 years of experience placing people with small and global companies. Our offices in New York, Connecticut, and Massachusetts serve clients nationwide.
We are currently seeking an Administrative Assistant for a client in Albany, NY.
Duration : 12-month contract (benefits eligible)
Location : Albany, NY (hybrid with 3 days on-site and 2 days WFH)
Pay Rate : $22-25 / hour depending on experience
Project Overview
This role will support New York State Canal Corporation permits with the Corporation’s permit management system.
Job Functions & Responsibilities
- Assist with digitizing and archiving physical copies of permit records with the goal of developing a single source of information for Canal permits with the Corporation’s permit management system.
- Reconcile and update permittee record information using ERP software (i.e., Accela).
- Assist with contacting and responding to Canal Occupancy Permittees for various concerns (e.g., insurance requirements, permit signatures and payments) via phone, email, or letter.
- Track and reconcile accounts receivable of Canal real property permits.
- Support new internal dunning notice process cycle using ERP software and Microsoft Office applications. This includes fielding and tracking responses from permittees that received dunning notices. (Canal Real Property Management is responsible for generating monthly dunning notices to send to permittees that are in arrears).
- Provide suggestions on streamlining permit invoicing process.
- Actively participate in project development and work session meetings.
Skills
Experience with relational databases
Education & Certifications
LP360
Salary : $22 - $25
