What are the responsibilities and job description for the Accounts Receivable & Payroll Administrator position at Lighting Environments?

Job Type

Full-time

Description

Looking for a role where you can flex both your accounting and payroll skills? We're searching for a detail-oriented Accounts Receivable & Payroll Administrator to manage financial transactions, oversee payroll operations, and keep things running smoothly behind the scenes.

The ideal candidate has strong attention to detail, the ability to manage multiple financial responsibilities, and a proactive approach to maintaining accuracy in both accounts receivable and payroll functions.

What You'll Do :

This position reports directly to the CFO.

Accounting & Expense Management :

Handle accounts receivable for commission-based sales, ensuring payments align with orders in Oasis ERP.
Generate and reconcile invoices in QuickBooks, apply sales tax when needed, and track deposits for Buy / Sell orders.
Oversee monthly expense reconciliation, ensuring coding accuracy, receipts are uploaded, and discrepancies are resolved. Manage the expense module in Paylocity, keeping records accurate and compliant.
Support finance-related administrative tasks, including bank runs, year-end reporting, and assisting external accountants with tax-relevant data.

Payroll Administration :

Process payroll semi-monthly (plus off-cycle as needed) through Paylocity, ensuring accurate wages, deductions, and tax compliance.

Audit timekeeping records, PTO, overtime, and leaves of absence, maintaining manager-employee timekeeping assignments.

Ensure payroll compliance with federal, state, and local labor laws, generating payroll reports and assisting with W-2 and 1095-C audits. Coordinate tax topics with Accounting, Paylocity Service, and external accountants.

Maintain accurate payroll records and handle sensitive information with discretion.

What Makes You Great for This Role :

You take pride in supporting both internal and external customers with professionalism and accuracy.

You communicate clearly and confidently, whether in writing, over the phone, or in person.

Details matter- No dot-less i's or cross-less t's get past you.

You are patient, level-headed, and cool under pressure. When things change, it's no biggie. You just roll with the punches and reprioritize.

You enjoy problem-solving and analyzing data to find trends and make informed decisions.

You're self-motivated, organized, and love learning new skills to improve your work.

Where & How You'll Work :

In your hybrid role, you can expect a combination of days spent working remotely from home and in the Baltimore office. Our current model is a minimum of 2 days in the office.

Requirements

Technically Speaking, You Have :

A high school diploma or equivalent (bonus points for business / accounting coursework or certifications!).

2-3 years of experience in accounting, finance, or bookkeeping, with hands-on payroll processing.

Strong administrative skills, including organizing information, data entry, generating reports and facilitating internal and external communications.

Diamond-level discretion required (handling sensitive and confidential information)

Proficiency in Microsoft Office 365 (Excel expertise-formulas, pivot tables, and graphs-are a must!).

Technically savvy with accounting and payroll systems.

The ability to lift up to 25 pounds (because sometimes finance work isn't just numbers on a screen).

Bonus Points If You Have :

An associate degree in Business, Accounting, or a related field.

Bonus poing for working in manufacturing industry!

Working knowledge of SharePoint, QuickBooks, Paylocity, and / or Oasis ERP.

Maryland Wage Range Transparence Disclosure

This regular full-time position is classified as salaried, exempt, meaning the incumbent will not be eligible for overtime. Internally, this role is considered a level 2 individual contributor, aligning with job grade 2.

IC2-2 Base Salary Range : $45,000 - $75,000 annually (with full-time employment)

The information below reflects the target range. This is the span of the above range that we realistically anticipate, based on the requirements of this role, paying a new hire entering this position. Should an employment offer be extended, the base salary offered will account for several factors, including but not limited to experience, skills, education, certifications, etc. Depending on an individual's job-relevant qualifications, the target range may be exceeded.

Target Range : $6;0,000- $75,000 annually

Benefits

Our employees enjoy a wide array of competitive work perks, beyond attractive salaries.

Benefits on Day 1 :

On-site gym and personal training sessions

12-14 paid holidays, including a generous year-end holiday break (number varies year-to- year, dependent upon how holidays fall within the calendar year)

Benefits on the first of the month, following 60 days of employment :

Medical, Dental, and Vision insurance plans, with offerings at the Individual Employee, Employee plus Child, Employee plus Children, and Family level

A health reimbursement account to cover your medical deductible

Company-paid group term life and AD&D insurance for you

Additional voluntary life, AD&D, STD, and LTD coverages for you and your dependents

401(k) & Roth 401(k) Retirement Plan options with up to a 4% employer match

Other benefits include :

2 weeks of paid parental leave (additional 10 weeks for birthing parents) after 6 months of employment

Self-managed paid time off

Plus, allowances for in-home internet service and cell phone expenses

Sound like you?

Light rarely comes to those who merely sit in darkness, waiting for someone to flip a switch."

Flip the switch and apply today!

At LE, diversity is a simple fact and inclusion is our expectation. We are an equal opportunity employer and are committed to providing opportunities to all employees and applicants without regard to race, religion, color, national origin, gender, sexual orientation, age, marital status, veteran status, or disability status.

Please be advised that visa sponsorship is not available for this position. Candidates must be authorized to work in the United States.

Salary Description

60,000-75,000

Salary : $45,000 - $75,000

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