Office Manager

Job Title: Office Manager with Bookkeeping Responsibilities

Job Summary:

We are seeking a highly organized and detail-oriented Office Manager to oversee daily administrative operations and handle bookkeeping duties for our small retail business. The ideal candidate will manage office functions, assist with employee scheduling, ensure compliance with business policies, and maintain accurate financial records using QuickBooks. This role is essential to keeping our business running smoothly and efficiently.

Key Responsibilities:

Office Management

• Manage daily administrative tasks, including organizing files, handling correspondence, and maintaining supplies.

• Coordinate staff schedules, meetings, and appointments to optimize workflow.

• Serve as the point of contact for vendors, customers, and service providers.

• Ensure compliance with local, state, and federal business regulations.

Bookkeeping and Financial Management

• Record all financial transactions, including sales, expenses, and payroll, in QuickBooks.

• Reconcile bank and credit card statements monthly.

• Manage accounts payable and accounts receivable, including processing vendor payments and customer invoices.

• Track and file sales tax returns as required.

• Prepare financial reports, such as profit and loss statements and cash flow summaries, for management review.

• Monitor and manage the budget to ensure cost control.

Retail-Specific Support

• Track inventory purchases and maintain records of the cost of goods sold (COGS).

• Support retail staff with administrative needs, such as processing customer returns and troubleshooting the point-of-sale system.

• Occasionally assist with customer inquiries or complaints.

Qualifications:

• Proven experience as an Office Manager, Bookkeeper, or in a similar role in a retail environment.

• Proficiency in QuickBooks and Microsoft Office Suite (Excel, Word, etc.).

• Strong organizational skills and attention to detail.

• Knowledge of basic accounting principles and tax regulations.

• Excellent communication and interpersonal skills.

• Ability to multitask and prioritize tasks in a fast-paced environment.

Preferred Skills:

• Experience with payroll processing.

• Familiarity with retail inventory management.

• Basic knowledge of human resources practices.

Employment Type: Full-Time

Compensation: Competitive salary based on experience, with potential for benefits.

To Apply: Please submit your resume and a brief cover letter detailing your experience with office management and bookkeeping, especially using QuickBooks.

This role is ideal for someone who enjoys wearing multiple hats and thrives in a dynamic, collaborative environment.