What are the responsibilities and job description for the Contract Administrator position at Limbach Facility Services LLC?
Who We Are…
Since our founding in 1901, Limbach’s primary core value has always been: We Care.
We Care about you as a person: your safety, career, development, and the local community.
We Care to impact diversity in construction to create a collaborative work environment focused on generating a sense of belonging and accomplishment.
Limbach Facility Services LLC, a subsidiary of Limbach Holdings, Inc., (NASDAQ: LMB) is an integrated building systems solutions firm whose expertise is the design, installation, management, service, and maintenance of HVAC, mechanical, electrical, plumbing and control systems.
We engineer, construct, and service the mechanical, plumbing, air conditioning, heating, building automation, electrical and control systems in both new and existing buildings and infrastructure. We work for building owners in the private, not-for-profit, and public/government sectors.
Our vision is to create value for building owners targeting opportunities for long term relationships.
Our purpose is to create great opportunities for people.
We carry out our vision and purpose through a commitment to our four core values…
- We Care
- We Act with Integrity
- We Are Innovative
- We Are Accountable
The Benefits & Perks…
- Full portfolio of medical, dental, and vision benefits, along with 401K plan and company match.
- HSA, FSA, and life insurance offerings.
- Maximize your professional development with our award-winning Learning & Engagement team.
- Engage in our “We Care” culture through our ERGs, brought to you by EMBRACE.
- Career pathing flexibility and mobility.
Who You Are…
As Contract Administrator, you will be responsible for reviewing, monitoring and entering downstream contracts and agreements for Operational Finance’s Shared Services Department, while ensuring compliance from a risk perspective in the areas of legal, insurance, and limits of authority. This person coordinates with branch management and the Company’s legal department, when necessary, for any changes to contracts and agreements.
This Position…
Some examples of the work you might do includes:
- Reviews and prepares purchase agreements, subcontracts, and other contracts as required.
- Monitors the status of all pending contracts, and organizes and tracks all fully executed agreements.
- Collects insurance requirements, release of liens, and other qualifying documents needed for compliance with vendors, customers, etc.
- Analyzes proposed changes to terms and conditions, and coordinates approval by branch management and legal department, as determined by the Company’s limits of authority.
- Enters and commits all purchase agreements, subcontracts, and vendor contracts into Viewpoint.
What You Need…
- Previous work experience with contracts and agreements or in other related roles.
- Knowledge of accounting procedures and legal terminology involved with contracts.
- Ability to interact professionally and work effectively with all levels of an organization.
- Must be organized, attentive to detail, and able to effectively communicate with diverse audiences.
- Demonstrated ability to maintain quality of work in a fast-paced, deadline-driven environment.
- Capacity to resolve problems independently/under limited supervision.
Preferred Qualifications:
- Bachelor’s Degree in Business Administration or other relevant field.
- Additional law experience is a plus.
Conduct Standards:
- Maintains appropriate Company confidentiality at all times.
- Protects the assets of the Company and ethically upholds the Code of Conduct & Ethics in all situations.
- Cultivates and promotes the “Hearts & Minds” safety culture.
- Consistently exemplifies the Core Values of the Company (we CARE, we act with INTEGRITY, we are INNOVATIVE, and we are ACCOUNTABLE).
Work Environment:
- This position operates in a professional office environment, and routinely utilizes standard office equipment such as computers, phones, copiers, printers, and scanners.
- The Company’s “Work from Home” policy is applicable to this position.
Physical Demands:
- In performing the duties of this job, the incumbent is regularly required to talk, hear, perform repetitive motion, and possess an appropriate degree of both visual acuity and manual dexterity.
- This is considered a sedentary position, which means possible exertion up to ten (10) pounds of force occasionally, and/or negligible amount of force frequently or constantly to lift, carry, push, pull, or otherwise move objects.
This job description is intended to describe the general nature of work being performed by the individual who assumes this role, not an exhaustive list of responsibilities. Duties, responsibilities, and activities may change at any time, with or without notice, as business needs dictate. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions of this position. Limbach Facility Services LLC is an Equal Opportunity Employer.
#LFS
Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities
The contractor will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor’s legal duty to furnish information. 41 CFR 60-1.35(c)
