Office Manager

I. Organizational Philosophy/Hierarchy of Responsibility

The Lincoln Children’s Museum is a high-quality work environment that emphasizes individual accountability in making the entire organization successful. All staff members, be they full-time, part-time, paid or volunteer, have a critical role to play. To promote this mindset, the following hierarchy applies to all staff:

1. Your first responsibility is the success of the whole.

2. Your second responsibility is the success of your peers.

3. Your third responsibility is the success of your individual role.

If each staff member truly embodies this mindset, the Lincoln Children’s Museum will enjoy continued and sustained success.

II. Job Overview

The Office Manager plays a vital role in supporting the Lincoln Children’s Museum’s mission by ensuring seamless administrative operations and exceptional customer service. Responsible for maintaining an organized, efficient, and welcoming office environment, this role upholds the museum’s mission and values while fostering a positive workplace culture. We’re seeking an enthusiastic and highly organized professional who thrives in a dynamic setting to oversee daily administrative functions, streamline communication across teams, and contribute to the museum’s overall success and community impact.

III. Essential Functions

· Oversee daily office operations, including scheduling, supply management, and vendor relations.

· Provide administrative assistance to leadership and staff, ensuring everyone has what they need to excel.

· Identify inefficiencies and implement solutions to streamline office workflows and procedures.

· Plan and coordinate team-building activities, employee appreciation events, and community outreach initiatives.

· Act as a central point for internal communications, ensuring team alignment and effective collaboration.

· Maintain compliance with safety protocols, HR policies, and operational standards.

· Monitor and report on office expenses, supply inventory, and administrative budgets.

IV. Qualifications

· Experience as an office manager or in a comparable administrative leadership role, with a track record of success in maintaining efficient operations.

· Ability to manage multiple responsibilities and prioritize tasks effectively in a fast-paced environment.

· Excellent verbal and written communication skills for fostering collaboration, resolving conflicts, and building team morale.

· Advanced knowledge of Microsoft Office Suite and familiarity with scheduling tools, project management platforms, and CRM systems.

· Experience managing office budgets, overseeing expense reporting, and negotiating vendor contracts to ensure cost-effective operations.

· Quick thinker with a knack for identifying issues and implementing creative, practical solutions.

· Ability to motivate and guide team members while fostering a culture of accountability and excellence.

The ideal candidate will be experienced in handling a wide range of administrative and executive support related tasks, technologically skilled, familiar with nonprofit boards, and able to work independently. This person must be exceedingly well organized, self-motivated, flexible and enjoy the administrative challenges of supporting a growing organization of diverse people and programs. The ability to interact with staff at all levels in a fast paced environment, sometimes under pressure, with a high-level of professionalism and confidentiality is crucial to this role. Expert level written and verbal communication skills, strong decision making ability and attention to detail are equally important.

V. Physical Demands and Environmental Conditions

Sedentary work- occasionally lifting and carrying up to but not to exceed twenty pounds. Primarily indoor work – may be exposed to some outdoor elements and hazards.

VI. Time Commitment

This role requires on-site presence during regular business hours, Monday thru Friday.

VII. Salary and Benefits

The hourly range for this position is $17-19 an hour, commensurate with experience and qualifications. Lincoln Children’s Museum offers full-time employee benefits to include:

· Paid Holidays

· Paid Vacation accrual

· Paid Parental Leave

· Paid Sick leave

· Health insurance - paid at 100% for employee

· 401(k) retirement plan with employer match up to 5%

· Term Life Insurance

· Short and Long-Term Disability

Job Type: Full-time

Pay: $20.28 - $21.28 per hour

Expected hours: 40 per week

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Employee discount
• Health insurance
• Health savings account
• Life insurance
• Paid time off
• Parental leave
• Vision insurance

Schedule:

• Day shift
• Monday to Friday

Ability to Commute:

• Lincoln, NE 68508 (Required)

Ability to Relocate:

• Lincoln, NE 68508: Relocate before starting work (Preferred)

Work Location: In person

Salary : $17 - $19