What are the responsibilities and job description for the Executive Administrative Assistant position at Lincoln Heights Outreach Incorporated (LHOI)?
About Lincoln Heights Outreach Incorporated
Lincoln Heights Outreach Incorporated (LHOI) is a nonprofit 501(c)3 organization located in the historic Village of Lincoln Heights and serving Lincoln Heights and surrounding communities. Established in 2012, we are committed to moving families towards self-sufficiency through our advocacy and outreach programs that cover a range of educational, human, and social services. Our mission is to empower families and individuals to become self-sufficient through opportunities that impact their overall social, emotional, physical, mental, spiritual, and economic well-being with the adjacent and surrounding neighborhoods in the city of Cincinnati
and within Hamilton County Ohio.
Reporting directly to the Executive Director, the Executive Administrative Assistant serves as the primary
point of contact for the Executive Director and also serves as a liaison with the Board of Directors. This individual must be creative and enjoy working within an environment that is mission-driven, results-driven, and community-oriented.
The ideal individual will have the ability to exercise good judgment in a variety of situations and will possess strong written and verbal communication, administrative, and organizational skills. The ability to maintain a
realistic balance among multiple priorities is imperative. Additionally, this individual must be able to handle a wide variety of activities and confidential matters with discretion at all times.
PRINCIPAL RESPONSIBILITIES:
- Provide comprehensive support services to the Executive Director that ensure outstanding communication and responsiveness
- Provide sophisticated calendar management; prioritize inquiries and requests, troubleshoot conflicts with little guidance, make judgments and recommendations to ensure smooth day-to-day engagements
- Support Executive Director with internal and external communications
- Conduct research and analysis on issues of interest to the Executive Director
- Support and manage requests and projects to meet the objectives of the Executive Director
- Manage all scheduling logistics for the Executive Director
- Prepare and edit correspondence, presentations, reports, and memos
- Complete expense reports and manage correspondence with vendors
- Support the Executive Director in strategic communications, organizational strategy, and all other special projects as assigned
- Organize meetings and events for convenings, retreats, various board meetings, and other logistics
- Serve as a liaison to the Board of Directors
- Maintain quality filing and communications systems, including contact management, document management, and archiving
- Support Executive Director with donor/funder relations and special events
- Assist in other administrative tasks as needed
QUALIFICATIONS:
- Experience: 5 years related work experience
- Familiarity with the non-profit sector
- Strong interpersonal skills with the ability to take initiative, multi-task, be a team player, be flexible, adapt to shifting priorities, and prioritize work
- Excellent communication skills, both verbal and written
- Demonstrated writing and analytical skills
- Excellent organizational skills, commitment to accuracy, and attention to detail
- Ability to access a wide range of sources and networks for information
- Good judgment and ability to function independently
- Excellent working knowledge of all Microsoft Office applications, Google Suite, PowerPoint, excel, and word
- Ability to handle sensitive and confidential situations with diplomacy