What are the responsibilities and job description for the Donor Relations Coordinator position at Lincoln Land Community College?
Position Details
Position Information
Quick Link https://llcc.peopleadmin.com/postings/8430 Position Title Donor Relations Coordinator Full Time or Part Time Full Time Months Worked Per Year
12 months
Hours Worked Per Week
40
Work Schedule
Monday-Friday – 8:00 a.m. – 5:00 p.m.
Summary
Remote Work Availability No Job Description Summary
Exciting Opportunity Alert! LLCC is hiring a Donor Relations Coordinator – Make an Impact, Build Connections and Help Drive our Mission Forward! This position acts as donor relations liaison through strategic direction of gift acknowledgement, recognition and stewardship processes. It will also manage a full array of functions for the LLCC Foundation office; ensure that the daily operations of the Foundation office are managed effectively and efficiently; and serves as primary support to the LLCC Foundation Board of Directors.
Lincoln Community College (LLCC) Foundation is a non-profit 501©(3) organization and governed by a 20-member volunteer board of directors. The mission of the LLCC Foundation is to cultivate and steward charitable gifts to enrich and support Lincoln Land Community College students, programs and services.
As a staff member at LLCC, you can look forward to 23 paid holidays a year, including 2 weeks at the end of the calendar year and one week in March for mid-semester break; 12 Fridays off in the summer; and 2 personal days, 15 sick days, and starting with 10 vacation days per year. LLCC staff, their spouse and qualified dependent children are eligible to use the tuition waiver on credited courses. Staff can also enjoy free access to our on-campus fitness center. LLCC is a positive, team-oriented environment supportive of staff development. You can view all benefits on our website. Come join our team and experience success at LLCC!
Starting salary is likely to be between $47,188 and $54,195 per year with an excellent benefits package. The person hired into this position will be placed within this range based on education, training, experience, and skills.
LLCC strives to create an inclusive workplace and environment for our students, faculty, and staff. We are seeking applicants from all backgrounds and experiences to ensure we create a diverse workforce and learning environment.
Required Qualifications
Preferred Qualifications
Requisition Detail Information
Open Date 02/14/2025 Last Day to Apply Open Until Filled Yes Special Instructions to Applicants
This position will be open until filled; however, applications must be received on or before March 2, 2025, to be considered during the initial review window. In-person interviews for this position are anticipated to begin March 18 with an anticipated start date in April.
If you have a college degree or credits, please upload copies of your transcripts to your application along with a cover letter and resume. Photocopies of transcripts are acceptable to be uploaded. Please redact (black out) any personal information such as age, gender and Social Security Number from your transcripts or other documents you intend to share with us before you upload them to your application.
If you do not have transcripts to upload at the time of submission, please mail them to the address below and instead upload a Word document as your transcripts that indicates you will have transcripts sent directly to us. Please contact the Human Resources office at 217-786-2752 if you have any questions.
Lincoln Land Community College
ATTN: Human Resources
P.O. Box 19256
Springfield, IL 62794
Job Duties
Description of Job Duty
Manages a comprehensive cloud-based fundraising and donor management software and relationship system: Blackbaud Raiser’s Edge, RENXT.
Essential Duty? Yes Description of Job Duty
Manages stewardship of donations including gift entry management and maintenance of donor records.
Essential Duty? Yes Description of Job Duty
Manages acknowledgment process for donors and ensures that correspondence is in keeping with compliance for internal controls, audit and federal regulations. Initiates donor correspondence and is responsible for ensuring acknowledgments are prepared within 48 hours.
Essential Duty? Yes Description of Job Duty
Responsible for extraction of information from database to meet reporting and research needs of the Foundation team. Collaborate with the appropriate team member on these projects.
Essential Duty? Description of Job Duty
Produces weekly donor activity reports and distributes to appropriate team member(s).
Essential Duty? Yes Description of Job Duty
Initiates and manages the stewardship process for the monthly donor renewal program. Works in concert with the Assistant Director regarding requests and follow-up. Runs monthly query, creates contact reports, composes donor ask letters, updates database records, and processes and monitors responses.
Essential Duty? Yes Description of Job Duty
Runs queries in donor database to create stewardship correspondence (birthday, wedding, sympathy) to donors and staff and for targeted mailings for communication efforts, solicitations, invitations, etc. Coordinates and implements the annual update of the Circle of Friends Recognition Wall.
Essential Duty? Yes Description of Job Duty
Assists with and participates in all LLCC Foundation special events. Coordinates management of special event components including, but not limited to, event ticketing processes, sponsor forms, invitations, RSVP tracking, and follow-up correspondence.
Essential Duty? Yes Description of Job Duty
Serves as the primary person for organizing all aspects of the LLCC Foundation Board meetings including: independently making all logistical plans and arrangements; compiling input from each Foundation area into a Board agenda with supporting materials; reviewing materials for content accuracy; editing the final draft documents for grammatical accuracy and stylistic symmetry; presenting final draft document for final approval. Manages OnBoard portal platform for the coordination of all aspects of meetings. Additionally, manages LLCC Foundation committee meetings (currently responsible for five board committees) as well as special event committees, including any sub-committee meetings. Transcribes and prepares precise minutes of all regular and special meetings that are subject to independent audit review.
Essential Duty? Yes Description of Job Duty
Manages annual review and submission of tax forms to the IRS and other forms such as W-9’s. Coordinates and ensures that all letters, donor correspondence and Foundation records are filed and stored accurately, per retention policy that are subject to independent audit review.
Essential Duty? Yes Description of Job Duty
Assist, when needed, with scholarship management software system(s).
Essential Duty? Yes Description of Job Duty
Other duties as assigned.
Essential Duty? No Description of Job Duty
Manages the daily operations of the LLCC Foundation efficiently, including but not limited to processing mail, serving as the primary point of contact for phone inquiries and in-person visitors, and ensuring smooth office functions.
Essential Duty? Yes
Reference Requests
A document provided by a reference in support of a job application.
Reference Request Details
Require Applicants to submit references for this position? Yes Last day a reference provider can submit a recommendation Minimum number of references 3 Maximum number of references Applicant Special Instructions
Please provide the names of three people with whom you have worked or trained who have knowledge of your work-related abilities. Relatives are not acceptable references. Please include at least one current or previous supervisor.
Requisition Specific Questions
Required fields are indicated with an asterisk (*).
Required Documents
Position Information
Quick Link https://llcc.peopleadmin.com/postings/8430 Position Title Donor Relations Coordinator Full Time or Part Time Full Time Months Worked Per Year
12 months
Hours Worked Per Week
40
Work Schedule
Monday-Friday – 8:00 a.m. – 5:00 p.m.
Summary
Remote Work Availability No Job Description Summary
Exciting Opportunity Alert! LLCC is hiring a Donor Relations Coordinator – Make an Impact, Build Connections and Help Drive our Mission Forward! This position acts as donor relations liaison through strategic direction of gift acknowledgement, recognition and stewardship processes. It will also manage a full array of functions for the LLCC Foundation office; ensure that the daily operations of the Foundation office are managed effectively and efficiently; and serves as primary support to the LLCC Foundation Board of Directors.
Lincoln Community College (LLCC) Foundation is a non-profit 501©(3) organization and governed by a 20-member volunteer board of directors. The mission of the LLCC Foundation is to cultivate and steward charitable gifts to enrich and support Lincoln Land Community College students, programs and services.
As a staff member at LLCC, you can look forward to 23 paid holidays a year, including 2 weeks at the end of the calendar year and one week in March for mid-semester break; 12 Fridays off in the summer; and 2 personal days, 15 sick days, and starting with 10 vacation days per year. LLCC staff, their spouse and qualified dependent children are eligible to use the tuition waiver on credited courses. Staff can also enjoy free access to our on-campus fitness center. LLCC is a positive, team-oriented environment supportive of staff development. You can view all benefits on our website. Come join our team and experience success at LLCC!
Starting salary is likely to be between $47,188 and $54,195 per year with an excellent benefits package. The person hired into this position will be placed within this range based on education, training, experience, and skills.
LLCC strives to create an inclusive workplace and environment for our students, faculty, and staff. We are seeking applicants from all backgrounds and experiences to ensure we create a diverse workforce and learning environment.
Required Qualifications
- Associate’s degree. Extensive, relevant work experience may be considered in lieu of a degree.
- Five years of office management and/or project management.
- Uses independent judgment in completing activities and operates under general supervision.
- Must be able to work confidentially.
- Excellent people skills and ability to handle multiple priorities in a fast-paced environment while meeting deadlines.
- Strong attention to detail and accuracy.
- Dependability is a must.
- Strong organizational and analytical skills, as well as excellent written and verbal communication skills.
- Ability to collaborate and function as a member of a team.
- Ability to deal tactfully, effectually, and equitably with students, staff, faculty, donors, alumni and the general public.
- Extensive software skills, including Microsoft Suite and advanced Excel.
Preferred Qualifications
- Bachelor’s degree
- Blackbaud Raiser’s Edge experience
- Board portal platform experience
- Non-profit board experience
- Light lifting
Requisition Detail Information
Open Date 02/14/2025 Last Day to Apply Open Until Filled Yes Special Instructions to Applicants
This position will be open until filled; however, applications must be received on or before March 2, 2025, to be considered during the initial review window. In-person interviews for this position are anticipated to begin March 18 with an anticipated start date in April.
If you have a college degree or credits, please upload copies of your transcripts to your application along with a cover letter and resume. Photocopies of transcripts are acceptable to be uploaded. Please redact (black out) any personal information such as age, gender and Social Security Number from your transcripts or other documents you intend to share with us before you upload them to your application.
If you do not have transcripts to upload at the time of submission, please mail them to the address below and instead upload a Word document as your transcripts that indicates you will have transcripts sent directly to us. Please contact the Human Resources office at 217-786-2752 if you have any questions.
Lincoln Land Community College
ATTN: Human Resources
P.O. Box 19256
Springfield, IL 62794
Job Duties
Description of Job Duty
Manages a comprehensive cloud-based fundraising and donor management software and relationship system: Blackbaud Raiser’s Edge, RENXT.
Essential Duty? Yes Description of Job Duty
Manages stewardship of donations including gift entry management and maintenance of donor records.
Essential Duty? Yes Description of Job Duty
Manages acknowledgment process for donors and ensures that correspondence is in keeping with compliance for internal controls, audit and federal regulations. Initiates donor correspondence and is responsible for ensuring acknowledgments are prepared within 48 hours.
Essential Duty? Yes Description of Job Duty
Responsible for extraction of information from database to meet reporting and research needs of the Foundation team. Collaborate with the appropriate team member on these projects.
Essential Duty? Description of Job Duty
Produces weekly donor activity reports and distributes to appropriate team member(s).
Essential Duty? Yes Description of Job Duty
Initiates and manages the stewardship process for the monthly donor renewal program. Works in concert with the Assistant Director regarding requests and follow-up. Runs monthly query, creates contact reports, composes donor ask letters, updates database records, and processes and monitors responses.
Essential Duty? Yes Description of Job Duty
Runs queries in donor database to create stewardship correspondence (birthday, wedding, sympathy) to donors and staff and for targeted mailings for communication efforts, solicitations, invitations, etc. Coordinates and implements the annual update of the Circle of Friends Recognition Wall.
Essential Duty? Yes Description of Job Duty
Assists with and participates in all LLCC Foundation special events. Coordinates management of special event components including, but not limited to, event ticketing processes, sponsor forms, invitations, RSVP tracking, and follow-up correspondence.
Essential Duty? Yes Description of Job Duty
Serves as the primary person for organizing all aspects of the LLCC Foundation Board meetings including: independently making all logistical plans and arrangements; compiling input from each Foundation area into a Board agenda with supporting materials; reviewing materials for content accuracy; editing the final draft documents for grammatical accuracy and stylistic symmetry; presenting final draft document for final approval. Manages OnBoard portal platform for the coordination of all aspects of meetings. Additionally, manages LLCC Foundation committee meetings (currently responsible for five board committees) as well as special event committees, including any sub-committee meetings. Transcribes and prepares precise minutes of all regular and special meetings that are subject to independent audit review.
Essential Duty? Yes Description of Job Duty
Manages annual review and submission of tax forms to the IRS and other forms such as W-9’s. Coordinates and ensures that all letters, donor correspondence and Foundation records are filed and stored accurately, per retention policy that are subject to independent audit review.
Essential Duty? Yes Description of Job Duty
Assist, when needed, with scholarship management software system(s).
Essential Duty? Yes Description of Job Duty
Other duties as assigned.
Essential Duty? No Description of Job Duty
Manages the daily operations of the LLCC Foundation efficiently, including but not limited to processing mail, serving as the primary point of contact for phone inquiries and in-person visitors, and ensuring smooth office functions.
Essential Duty? Yes
Reference Requests
A document provided by a reference in support of a job application.
Reference Request Details
Require Applicants to submit references for this position? Yes Last day a reference provider can submit a recommendation Minimum number of references 3 Maximum number of references Applicant Special Instructions
Please provide the names of three people with whom you have worked or trained who have knowledge of your work-related abilities. Relatives are not acceptable references. Please include at least one current or previous supervisor.
Requisition Specific Questions
Required fields are indicated with an asterisk (*).
- * Have you previously worked at LLCC? If so, please provide title and dates of employment. (Open Ended Question)
- * Are you legally eligible for employment in the United States and can you provide proof upon hire?
- Yes
- No
- * LLCC is unable to sponsor or take over sponsorship of an employment Visa at this time. Will you now or in the future require sponsorship for employment Visa status (e.g. H1B Visa status)? LLCC is not an E-Verify employer.
- Yes
- No
- * Do you have at least five years of office management and/or project management?
- Yes
- No
- * Do you have extensive software skills, including Microsoft Suite and advanced Excel?
- Yes
- No
Required Documents
- Resume
- Cover Letter
- Transcripts
- Transcripts 2
- Miscellaneous 1
Salary : $47,188 - $54,195
