What are the responsibilities and job description for the Receptionist position at Lincoln Nova Vital Recovery Center LLC?
SUMMARY:
The Administrative Assistant position is responsible for the overall management and provision of administrative support activities to the Administrator and other designated management staff at Lincoln Nova Vital Recovery Center.
ESSENTIAL DUTIES AND RESPONSIBILITIES:
- Answer phones and greet guests walking into the facility with a polite and professional demeanor.
- Assist the administrator or marketer with public relations activities.
- Is responsible for the overall management of the mail distribution system in an accurate and timely manner.
- Is responsible to appropriately, professionally, and accurately address / respond to all executive management staff telephone calls.
- Assist the administrator or marketer with completion of any Lincoln Nova Vital Recovery Center client outcome and satisfaction surveys.
ADDITIONAL DUTIES AND RESPONSIBILITIES:
- Is responsible for the administration and purging of the Lincoln Nova Vital Recovery Center administrative records.
- Is responsible to facilitate all internal agency-wide communications as assigned by the CEO and/or Administrator.
- To perform other duties as assigned by the Administrator.
REQUIRED QUALIFICATIONS AND CERTIFICATIONS:
The Administrative Assistant will have a minimum of a high school diploma, will have completed an approved secretarial program, or have equivalent administrative experience.
ESSENTIAL KNOWLEDGE, SKILLS, ABILITIES, AND PERSONAL CHARACTERISTICS:
- Must possess demonstrated computer skills in MS Office software applications including Word, Excel, and Power Point.
- Must demonstrate the ability to effectively function as a team member.
- Must demonstrate the ability to effectively manage multiple tasks concurrently.
- Must possess exceptional communication and organizational skills.
- Must be able to relate with empathy and sensitivity to staff, clients, and the community.
- Has the ability to appropriately interact on the telephone and answer agency questions.
PHYSICAL DEMANDS:
- Ability to lift 25 pounds.
- Operate a computer and keyboard.
WORKING CONDITIONS:
- Smoke-free working environment
POSITION DESCRIPTION REVIEW:
I have read this position description and discussed it with my supervisor. I agree to perform these functions and understand that this description will be the formal basis for my performance evaluation. This understanding also applies to any subsequent attachments, and to specific department goals. I further understand that no position description can detail all the duties and responsibilities that may be required from time to time in the performance of a job. For this reason, duties and responsibilities that may be inherent in a job or reasonably required for its performance shall also be considered when evaluating my performance. I understand that this position description will be reviewed annually for continued accuracy and appropriateness.
I have read this position description and discussed it with my supervisor or designee. I attest that I am competent to the best of my ability to perform these functions and understand that this description will be the formal basis for my performance evaluation and competency assessment. This understanding also applies to any subsequent attachments, and to specific department goals. I further understand that no position description can detail all the duties and responsibilities that may be required from time to time in the performance of a job. For this reason, duties and responsibilities that may be inherent in a job or reasonably required for its performance or competency shall also be considered when evaluating my performance and competency. I understand that this position description will be reviewed annually for continued accuracy and appropriateness. I attest that I was oriented to the policies and procedures related to my job duties and responsibilities.