What are the responsibilities and job description for the Academic Program Support Specialist position at Lincoln University of Missouri?
Purpose:
Provide academic support for the faculty and students in the four college departments in the
College of Arts & Sciences; establish and maintain contact with prospective & incoming students in
the Arts & Sciences major fields; maintain department/college websites; assist with the new online
orientation program and tailor it to the College needs; assist with campus recruitment and retention
efforts and assist marketing and University relations in the creation and updates of outreach and
promotional materials for college departments.
Essential Job Functions:
- Communicate with faculty, department heads, current students in majors, and prospective
students in the College of Arts & Sciences. - Build academic schedules in Colleague; submit all related course forms, student and/or grade
forms: create faculty related forms including PTRs, adjunct/overload pay PTRs, leave
requests, new position paperwork, etc.; create forms for new faculty or staff set up (keys,
phone, email, office); create cost analysis and VPAA overload forms; enter book orders for
each semester and collect syllabi from faculty for both digital and paper files; collect faculty
evaluations annually; maintain accurate files for the College of Arts & Sciences in areas of
oversight. - Manage departmental budgets; enter requisitions using general funds, as well as all grant
funded projects for the College; participate in annual inventory; surplus item forms; submit
work orders as needed for MLK, Richardson Fine Arts Center, Damel Hall and Frank Hall. - Set up face-to-face meetings/zoom meetings/catering requests/room reservations/travel for
department heads, faculty, and students as needed.
Additional Duties and Responsibilities:
- Assist with Honors Convocation Awards and Scholarships, the Art Show, Sigma Tau Delta.
Induction Ceremony, Social Work Accreditation, Philosophy Conference and LU Choir Spring Tour. - Assist with the management of graduate programs in the College of Arts & Sciences and in the
Office of Graduate and Extended Studies. - Assist with College recruitment, retention and orientation needs, work with admissions,
marketing and student success. - Manage department webpages and assist in preparation of promotional materials for the College of
Arts & Sciences.
Qualifications:
- High School Diploma or GED required.
- Three years of administrative / clerical experience required
Knowledge, Skills, Abilities and Personal Characteristics:
- Proficient in Microsoft Office and Colleague.
- Excellent verbal and written communication skills.
- Ability to multi-task and keep organized records.
- Interpersonal skills appropriate to operate within a diverse population of faculty, staff, and
students.
Physical Demands:
- Light sedentary office work.
- Prolonged periods of sitting at a desk and working on a computer.
- Ability to lift up to 25 lbs.
This job description is not intended to be a complete list of all responsibilities, duties or skills required for the job and
is subject to review and change at any time, with or without notice, in accordance with the needs of Lincoln
University. Since no job description can detail all the duties and responsibilities that may be required from time to
time in the performance of a job, duties and responsibilities that may be inherent in a job, reasonably required for its
performance, or required due to the changing nature of the job shall also be considered part of the jobholder's
responsibility.
Salary : $19 - $19
