Administrative Assistant - Department Office

Purpose:

The Administrative Assistant will provide a wide range of administrative support to the College of Agriculture. This is a full time, fully benefit eligible position.

Essential Job Functions:

• Calendar maintenance, organizing, and scheduling appointments, booking travel accommodations, reimbursement reporting.
• Requisition processing, initiating, transferring, and tracking paperwork within the Colleague system.
• Manage procurement of goods and services as needed.
• Coordinate and manage program budgets with supervision.
• Submit and reconcile P-Card expense reports.
• Maintain filing, database, and other record-keeping systems.
• Prepare correspondence, meeting minutes, and reports and maintain confidential information.
• Answer incoming phone calls, take messages, and manage email inquiries.
• Manage inventory of all office supplies and materials.
• Assist with HR paperwork such as time sheets, time and effort reports, leave slips, and new hire paperwork.
• Other duties and responsibilities as assigned by the Department Head and Dean.

Qualifications:

• Bachelor's degree in agriculture or another related field preferred.
• One year of office work experience preferred.
• Experience in a higher education institution is preferred.

Knowledge, Skills, Abilities, and Personal Characteristics:

• Knowledge of Microsoft Office suite (Word, Excel, PowerPoint, Outlook)
• Excellent written and oral communication skills.
• Ability to multi-task and work with minimal supervision.

Certifications, Licenses, Registrations:

• Successful candidate must have valid Missouri driver's license.

Physical Demands:

• Light sedentary office work.
• Prolonged periods of sitting at a desk and working on a computer.
• Ability to work extended hours and weekend work may be required.
• Ability to lift, carry, and put away parcels weighing up to 25 lbs.

Lincoln University is an equal opportunity employer. No employee or applicant will be discriminated against in any condition of employment because of race, color, national origin, sex, religion, age, disability, veteran status, or any other status protected by law.

This job description is not intended to be a complete list of all responsibilities, duties, or skills required for the job and is subject to review and change at any time, with or without notice, in accordance with the needs of Lincoln University. Since no job description can detail all the duties and responsibilities that may be required from time to time in the performance of a job, duties and responsibilities that may be inherent in a job, reasonably required for its performance, or required due to the changing nature of the job shall also be considered part of the jobholder's responsibility.