Purchasing Manager

Job Description

Position Summary

The Purchasing & Logistics Manager is responsible for managing all purchasing and logistics activities of the plant in compliance with Company’s procedures; this includes purchasing strategy, buying, fulfillment and suppliers management as well goods shipping and receiving.

Position brings strong leadership and management capabilities to his/her team to focus on operational excellence, defining the appropriate KPI’s to measure the performance of the performance against the targets sets by the upper managements and against the needs of the functions that he/she supports.

Essential Functions

• Supply Chain Management
• Develop Procurement strategies by commodity: collect the demand, scout suppliers, propose and implement the strategy (frame agreements/LTA’s/blanket agreements/spot buy etc.)
• Maintain approved vendor lists
• Develop and implement cross-functional supplier assessment guideline
• Supplier development as needed based on initial assessment
• Manage ongoing relationships with suppliers, vendors and sub-contractors to ensure that the organization receives satisfactory standards of service
• Develop and lead quarterly supplier scorecards process with cross-functional team, supplier feedback and action plan for identified deficiencies
• Identify, review and manage risk in the supply chain
• Develop and manage supplier exit process
• Analyze and evaluate external price trends and new product offerings to identify opportunities to reduce overall purchasing costs
• Issue supplier charge backs
• Track and report on market trends for key commodities
• Ensure compliance with customer specifications, quality standards and OSHA
• Work with EH&S Manager to ensure contractors are instructed, trained and sign-off on Turbocoating’s safety rules when performing in-house work
• Ensure contractor annual insurance certificates are received and up-to-date
• Purchase Order Management

• Liase with functional managers (eg sales, engineering, production) to understand current needs and anticipate demand for goods and materials and develop plans, cost estimates and schedules for integrating these needs into existing purchasing activities
• Initiate RFQ and lead vendor selection process
• Negotiate price, delivery time, incoterms and terms and conditions with suppliers
• New Vendor and item setup in ERP
• Ensure purchase requisitions and capital request forms completed and proper approvals obtained within signatory guidelines
• Place purchase order after receiving proper approvals within signatory guidelines
• Manage order confirmation process
• Manage RMA process
• Open order monitoring and follow up (fulfillment)

• Inventory
• Work with the Logistics Supervisor to establish min/max levels and reorder points for inventory items
• Establish strategic purchasing methods by inventory item (VMI, vending machines, consignment, blanket orders, etc.)
• Work with the Logistics Supervisor to monitor and report inventory turns to ensure optimal cash management and just in time deliveries
• Report on monthly consumption of key raw materials to management
  
  

• Shipping
• Responsible for incoming and outgoing freight.
• Matching packing list to actual deliveries
• Creating and monitoring domestic and international shipments
• Providing tracking information to customers
• Performing daily safety and operational checklist on lift trucks
• Monitoring the amount of recycling and scheduling pick up as needed and completing accurate paperwork
• Follow up on payments for returned material to recycler
• Responsible for maintaining compliance to all customers required packaging and shipping standards
• Daily monitoring of inventory status of spec gasses and scheduled deliveries.
• Serve as back up of Shipping and Receiving personnel when needed.
  
  

Leadership

• Participate in the daily production meetings
• Develop policies and procedures in the area of procurement
• Ensure that the area of responsibility is properly organized, staffed and directed
• Provide data for the development of annual business plans and departmental budgets
• Plan, implement and control the cost budget in the area of responsibility, initiate and steer corrective actions in case of deviations
• Provide guidance, support, mentoring, coaching, develop talent and competences of the direct staff

Other

• Attend initiatives driven by the global organization of Lincotek Surface Solutions in order to share best practices, best suppliers, best pricing, etc
• Lead implementation of ERP developments as it relates to purchasing function
• Other special projects as may be assigned
• Serve as back up to Logistics Supervisor in the area of Inventory Control
• Adhere to the Company's Quality and Safety Management System and in accordance with its procedures and requirements
• Order proper containers, labels, placards, etc., for preparing the transport of hazardous waste, used oils, and universal waste.
• Respond to leaks and spills as a member of the Haz-Mat Emergency Response Team by loading waste into transport vehicles.
• Clean up spills in the Hazardous Waste containers
• Properly remediate spills and prepare containers for Hazardous Waste
• Move Hazardous Waste containers to the 90 day accumulation area for proper storage and disposal
• Inspect the 90-day accumulation area, sign manifests, and prepare waste for proper disposal by labeling and dating.
• Performs other duties as assigned
  
  

Supervisory Responsibility

Yes

Work Environment

This job operates in both an office environment and a manufacturing environment. The role routinely uses standard office equipment, such as computes, phones, photocopiers, filing cabinets and fax machines. The individual will be required to adhere to safety policies and procedures on the manufacturing floor.

Physical Demands

While performing the duties of this job, the employee is regularly required to talk or hear. The employee is frequently required to stand, walk, use hands to finger, handle or feel and reach with hands and arms.

The employee is occasionally required to sit, climb or balance and stoop, kneel, crouch or crawl. The employee must frequently lift and/or move up to 10 lbs and occasionally lift and or move up to 50 lbs. Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception and ability to adjust focus.

Position Type/Expected Hours of Work

This is a full-time position, Monday through Friday 8am to 5pm, with additional hours as business needs necessitate.

Travel

Occasional overseas and domestic travel may be required to support the rapid growth of the company. He/she must be available for one month training in Italy at the headquarters of the Lincotek Group.

Education and experience

• Minimum 7 years’ experience in procurement, logistics and materials management in manufacturing organization
• Extensive knowledge of world class manufacturing processes such as: Kanban, MRP, JIT and Lean Manufacturing, Value Stream Mapping experience.
• Extensive deep understanding of manufacturing process flow and the importance of all aspects of ERP (sales, production, maintenance, purchasing and inventory and accounting). SAP experience preferred.
• Strong analytical skills, data-driven mindset, track-record of managing operations through operational KPI’s
• Excellent interpersonal skills, ability to identify and resolve process issues.
• Strong verbal and written communication skills and negotiation skills.
• Proficient computer skills including Microsoft Excel, Word and Powerpoint
  
  

Lincotek Surface Solutions provides equal employment opportunity to all individuals regardless of their race, color, creed, religion, gender, age, sexual orientation, national origin, disability, veteran status, or any other characteristic protected by state, federal, or local law.