Long Term Leave Assignment - Administrative Assistant - Lindbergh Early Childhood Education

• Part-time, 8 hours per day, 3-5 days a week
• Anticipated start date: 2/3/2025
• Anticipated end date: 5/9/2025
• Substitute Pay Rate for Long Term Coverage: $170/day (Applies after 30 consecutive days worked. Days 1-30 will then be paid at the long-term rate, retroactively.)
• Benefits not included

Summary: Welcomes parents to LECE and assists in office functions.

Essential Duties and Responsibilities: Other duties may be assigned.

• Communicates general knowledge regarding schedules, events, opening and closing dates, programs, room use, and voicemails
• Uses Canva to relay information to building staff and families
• Distributes mail
• Assists administrators, teachers, staff, students, families, parent group, and community as needed
• Monitors sub assignments and fills building vacancies as needed;
• Relays classroom placement for substitute teachers
• Processes daily attendance for the student population
• Corrects/approves timesheets for building staff
• Corrects absences for building staff
• Assists with building security in regards to visitors and personnel access including but not limited to: verifying reason for visit, scanning visitors’ driver's license, monitoring security cameras and radios, monitoring approved parent volunteer list, and distributing and activating staff key cards
• Attends staff meetings and professional learning as directed
• Performs all work in accordance with governmental laws, state mandates, and Lindbergh policies
• Provides professional and courteous customer service to all parents, staff, and visitors
• Submits work orders for the building as needed
• Makes and receives telephone calls, takes messages, routes calls, sends and responds to emails
• Trains and supports new employees and orientates them on LECE procedures
• Maintains items necessary for building communication and efficiency such as schedules, staff lists, fliers, etc
• Knowledge, Skills, and Abilities
• Considerable knowledge of standard office, clerical, and administrative practices, processes, and equipment, including data gathering and maintaining information and records, and applying basic math
• The information contained in this job description is for compliance with the American with Disabilities Act (A.D.A.) and is not an exhaustive list of the duties performed for this position. Additional duties are performed by the individuals currently holding this position and additional duties may be assigned.
• Some knowledge in the Human Resource and/or Marketing field is desirable
• Ability to understand and apply program concepts, policies, and procedures in the work environment
• Ability to effectively interface with individuals or groups of people representing various backgrounds and disciplines
• Ability to communicate clearly and effectively orally and in writing, including explaining processes and procedures to others
• Ability to independently organize and prioritize work assignments and coordinate a variety of tasks, with good attention to detail and ability to deal with conflicting priorities and deadlines
• Ability to work effectively in a participating team environment
• Ability to accurately compile, monitor, track and gather relevant data, and compile routine reports
• Ability to operate standard business computer software, including word processing, spreadsheet and database programs or other application software as required for position,
• Ability to learn to effectively utilize and operate sophisticated automated record