Accounts Receivable/Administrative Assistant

Job Title: Accounts Receivable & Administrative Assistant

Location: [15 Depot St Duxbury MA 02332]

Employment Type: Part-Time/Full-Time (30-40 hours per week, in-person)

Company: Lineal Inc. (linealinc.com)

Are you an organized, detail-oriented professional with a passion for creativity and collaboration? Lineal Inc., a husband-and-wife-owned custom residential architecture and construction company, is seeking a versatile Accounts Receivable & Administrative Assistant to join our close-knit team. This role will split time between managing accounts receivable and providing administrative support to the team.

At Lineal Inc., we focus on high-end, bespoke work, and we’re looking for someone who can thrive in a creative, family-oriented environment. The ideal candidate is a proactive team player who is comfortable working closely with various team members, including project managers, the selection manager, and the bookkeeper.

Key Responsibilities:

Accounts Receivable (50%)

• Create and issue customer invoices.
• Track customer payments and ensure timely collections.
• Perform job cost reporting and updates.
• Maintain accurate job costs in Buildertrend (BT).
• Update invoices, payments, and change orders from Buildertrend (BT) to QuickBooks Online (QBO).
• Collaborate with the bookkeeper, project managers, and selection manager to understand job scopes for accurate invoicing and costing.
• Generate cost-to-complete reports for ongoing projects.

Administrative Assistance (50%)

• Provide general administrative support to the team, assisting with scheduling, communications, and office organization.
• Help prepare documents, reports, and presentations for internal and external use.
• Assist in managing office supplies and ensuring smooth day-to-day operations.
• Coordinate with various team members to ensure efficient workflow.

Desired Skills and Experience:

• Experience in Accounts Receivable or a related field.
• Familiarity with QuickBooks Online (QBO) and Buildertrend (BT) is highly desired but not required.
• Experience in the residential construction industry is a strong plus.
• Strong communication and collaboration skills.
• Ability to manage multiple tasks and work efficiently in a dynamic environment.
• High attention to detail and organizational skills.

What We Offer:

• A collaborative, family-like work environment.
• Opportunities to work closely with a creative team on exciting custom residential projects.
• Flexibility in working hours (30-40 hours per week).
• Competitive compensation, commensurate with experience.

If you're a motivated individual who thrives in a fast-paced, creative setting, and enjoys wearing multiple hats, we’d love to hear from you!

To Apply: Please submit your resume and a brief cover letter outlining your relevant experience and why you’d be a great fit for our team.

Job Types: Full-time, Part-time

Pay: $32.00 - $35.00 per hour

Expected hours: 30 – 40 per week

Benefits:

• 401(k) matching
• Health insurance
• Paid time off

Physical Setting:

• Office

Schedule:

• Monday to Friday

Experience:

• QuickBooks: 1 year (Preferred)
• Residential construction industry: 1 year (Preferred)
• BuilderTrend: 1 year (Preferred)

Work Location: In person

Salary : $32 - $35