What are the responsibilities and job description for the Administrative Development Coordinator position at Lines for Life?
Job Description
Job Description
Job Title : Administrative Development Coordinator
Status : Full-time / Non-exempt
Reports to : Director of Development
Salary : $22.00-24.00 / hr. Benefits include health, dental, vision, matching 401k, access to professional development funds, etc.
Schedule : This position will typically work 8 : 30 am - 5 pm, Mondays through Fridays but will on rare occasions need to work evenings and / or weekends to support special Development events or deadlines.
Location : Portland In Office Tuesday – Thursday, remote Monday and Friday.
About the Organization : Lines for Life is a regional non-profit dedicated to preventing substance abuse and suicide. We offer help and hope to individuals and communities, while promoting mental health for all. Our work addresses a spectrum of needs that include intervention, prevention, and advocacy. We educate, train, and advocate to prevent issues of substance use, mental health challenges, and thoughts of suicide from reaching crisis levels. But when a crisis arises or support is needed, we are available 24 / 7 / 365 to intervene with personalized help.
Administrative Development Coordinator Position Summary : The Development Coordinator will play an integral role in helping Lines for Life meet its annual fundraising goals. The Development Coordinator will work closely with the Director and Deputy Director of Development to draft donor correspondence, including proposals, coordinate donor and program meetings, manage donor and gift information, generate reports.
Administrative Development Coordinator Responsibilities :
- Provide direct daily support to the Director and Deputy Director of Development.
- Support the development team in drafting donor correspondence, acknowledgment letters, proposals, and reports.
- Schedule and support donor and program meetings.
- Document donor, customer, and potential donor activity in Salesforce, including inputting data, and producing regular fundraising performance reports.
- Record all incoming gifts and oversee month-end reconciliation of gifts; online donations, employee matching through Benevity and YourCause portals, recurring monthly gifts, weekly checks, and conference sponsorships.
- Prepare correspondence, acknowledgment letters, reports, and proposals; document processes; and participate in special events and campaign activities as needed.
- Conduct outreach to identify and secure event donors and sponsors, for existing and potential new sponsors who align with Lines for Life’s mission.
- Collaborate with businesses, local and statewide, for auction procurement at the annual Always Hope Gala, as well as for Donor Appreciation Month and other development events and campaigns.
- Connect with Grants Manager to update grant statuses into Salesforce from the Grants Matrix.
- Perform other administrative job duties to support the Development department as directed.
Administrative Development Coordinator Knowledge and Skills
This job description is not meant to be an all-inclusive list of duties and responsibilities, but constitutes a general definition of the position's scope and function in the company. Lines for Life is an equal opportunity employer.
Benefits : This position is eligible for full coverage for employees’ health, dental, vision, short- and long-term disability and life insurance on the first of the month following 30 days of full-time employment. Full-time employees are also offered a free Fitbit as part of the Employee Wellness Program. Additional plans which employees may participate in include 401K retirement plans and flexible spending plans.
EEO : Lines for Life strives to create a diverse, inclusive environment to better represent the communities that we serve. We are an equal opportunity employer.
Salary : $22 - $24
