What are the responsibilities and job description for the Benefits/Payroll Technician position at Linn-Mar Community School District?
Job Title: Payroll/Benefits Technician
A paid position in the Linn-Mar Community School District. Assist in processing payroll, administering employee benefits, and maintaining records while providing support to employees regarding payroll and benefits inquiries.
Essential Functions:
- Benefits:
- Assist in day-to-day benefits/payroll administration including enrolling new hires, participating in new employee orientations, answering questions, processing and reporting changes and terminations, and COBRA as well as leave management coordination with Human Resources.
- Assist in maintaining records, reports, correspondence, and provide assistance to employees with questions/issues regarding their benefits administration to ensure quick, equitable and courteous resolution.
- Assist in monitoring benefit enrollments, life events, retirement, and termination updates to ensure deadlines are met.
- Assist the Payroll/Benefits Manager with Open Enrollment process for existing employees and retirees.
- Calculate, correct, and process required premium deductions; make financial adjustments and notify impacted employees.
- Ensure compliance under HIPPA regarding the Privacy Rule and with the Health Plan's privacy policies and procedures by providing timely notice to employees under the requirements of the Health Insurance Portability and Accountability Act including notification of portability of life insurance products for all terminated employees and dependents.
- Payroll:
- Research and resolve discrepancies of payroll information and/or documentation (time sheets/TimeClock Plus, leave time, etc.) to ensure accuracy and adherence to procedures prior to processing.
- Prepare SEMS reports, follow up on discrepancies to ensure an accurate payroll upload to IVEE.
- Calculate timecards and weighted average calculations.
- Verify calculation of monthly premium statements for all group insurance policies and maintain statistical data relative to premiums, claims and costs.
- Complete substitute/employee required maintenance as needed.
- Assist with TimeClock Plus approval and updates as requested.
- Assist in administering classified leave accruals and balance adjustments.
- Assist with onboarding of all new hires.
- Prepare weekly employee transaction reports and coordinate with payroll, as needed.
- Perform other related duties as required and assigned.
- Professional Standards:
- Quality
- Knowledge of job
- Problem Solving / Independent Judgment
- Teamwork / Collaboration
- Initiative / Dependability
- Motivation / Self-Management
- Technical Skills
- Communication
- Professional / Conflict Resolution
- Professional development
- Safety
No supervisory responsibilities.
Minimum Education or Experience: High School Diploma. Prior Benefits/Payroll/Human Resources experience preferred.
No Licensure or Certification is required.
This position requires a working knowledge of employee benefits and payroll laws including federal/state/local laws. Additionally, this role demands excellent communication skills, ability to maintain confidentiality, and strong organizational skills.
This position works in a fast-paced environment with moderate noise levels. Regular attendance is necessary to meet deadlines and manage competing tasks and demands.
