Event Content Planner

Company Description

The Linux Foundation is the organization of choice for the world’s top developers and companies to build ecosystems that accelerate open technology development and commercial adoption. Together with the worldwide open source community, it is solving the hardest technology problems by creating the largest shared technology investment in history. Today the Linux Foundation has over 2,000 corporate members from over 41 countries, including every single one of the Fortune 100. The Linux Foundation has proudly created over $54B in shared technology value since its inception. Linux Foundation events are where open source developers, community leaders and business leaders meet to collaborate, learn and network in order to advance innovations that support the world’s largest shared technologies. As a core business unit of LF, the Event Team (composed of 50 event management, sales and marketing professionals) manages over 150 global events and conferences each year, ranging from 50 to 20k attendees. We host in-person, virtual and hybrid events.

Job Description

We’re seeking a highly organized and results-driven Event Content Planner to join our Event Content team. In this role, you’ll work across our internal Linux Foundation and Event Services teams to produce dozens of global B2B conferences and events, including in-person, hybrid, and virtual formats. These events serve audiences ranging from 50 to 20,000 attendees. Reporting to an Event Manager, you’ll take ownership of critical content and logistics tasks, collaborating with internal stakeholders, program committees, speakers, and sponsors to ensure exceptional event delivery.

What You Will Work On

• Orchestrate program committees and stakeholders to manage deliverables such as Call for Papers (CFP), session scheduling, presentation reviews, and onsite logistics.

• Drive regular communication with stakeholders and committees to align on needs, goals, and specifications.

• Create and manage conference CFPs using Sessionize for 15 events annually, including system setup, reviewer assignments, messaging, and website updates.

• Coordinate communications with speakers, program committees, and reviewers; host calls and meetings as needed.

• Oversee project plans, schedules, and reporting for content programs, ensuring deadlines are met and submission statuses are updated.

• Lead speaker communications, including managing speaker inboxes and addressing inquiries related to CFP submissions, scheduling, and logistics.

• Prepare and maintain conference schedules in scheduling tools while managing speaker logistics (notifications, bios, headshots, co-speaker coordination, and schedule updates).

• Proofread and edit event materials, such as websites, signage, and speaker guides, ensuring content accuracy and consistency

• Manage keynote programs onsite at up to 15 conferences annually, collaborating with speakers, emcees, and AV teams from setup to teardown.

• Support virtual event platforms by managing speaker-related content, pre-recorded talks, and quality control checks.

• Partner with cross-functional teams to ensure successful event execution aligned with goals and objectives.

• Develop and refine event processes, documentation, and timelines.

• Provide onsite support for events, including overseeing pre-planning responsibilities and handling additional tasks. Regular domestic and international travel, including weekends, is required.

Qualifications

• Experience: 4 years in event content management with a strong focus on technical production, virtual platforms, and event apps.

• Skills: Proficiency in Google Workspace, WordPress, Adobe products, Sessionize, Asana, Sched.com, and Cvent. Strong aptitude for quickly learning and applying new software.

• Communication: Exceptional verbal and written skills with meticulous attention to spelling, grammar, and detail.

• Collaboration: Proven ability to build positive relationships with geographically dispersed stakeholders, including technical teams and executives.

• Organization: Adept at managing multiple projects simultaneously, setting priorities, and delivering under pressure.

• Adaptability: Thrives in fast-paced, dynamic environments with a solution-oriented mindset.

• Leadership: Self-motivated and dependable; a collaborative team player with strong strategic thinking and problem-solving abilities.

• Flexibility: Availability for early morning/late evening calls across time zones. Ability to travel domestically and internationally up to 12 times per year.

• Education: Bachelor’s degree required.

• Physical Requirements: Ability to sit or stand for long periods and lift/move up to 40 lbs.

Skills That Are A Plus

• Experience with open-source software and communities.

• Familiarity with application management systems and/or Sessionize.

• Previous remote work experience.

• Experience with international events.

• Proficiency in a second language.

Additional Information

Perks

• Competitive salary

• Work with a respected, high-performing team that collaborates and supports one another.

• Opportunities to travel globally and immerse in innovative tech communities

• Outstanding health benefits

• Unlimited PTO

• 100% 401k match (up to IRS limit)

• Fully remote work environment

• “Focus Fridays’ for uninterrupted work

• And more!

Further Details

This position requires overnight and weekend travel to events, both domestically and internationally. The position is remote and open to applicants who can work North American time zone business hours.

Salary commensurate with experience: $65,000 - $80,000 USD

The Linux Foundation is an all-remote organization passionate about providing a flexible, inclusive, and supportive work culture. Collaboration is in our DNA, and we pride ourselves on building meaningful connections while embracing a fully remote model.

The Linux Foundation is an Equal Opportunity Employer. We value diversity and encourage all interested applicants to apply. Your information will be kept confidential according to EEO guidelines. Your information will be kept confidential according to EEO guidelines.