What are the responsibilities and job description for the Statistical Control Clerk for Adoption and KinGap position at Little Flower Children and Family Services of New...?
A Career at Little Flower
Little Flower Children and Family Services of New York is a nonprofit organization that has worked to improve the well-being of children, youth, and families across New York City and Long Island since 1929. Our staff of more than 500 provides prevention services, foster care, residential treatment care, adoption services, and medical and mental health services.
A career with Little Flower can be rewarding in so many ways. We are looking for conscientious and caring people who are ready to commit to the work of strengthening families and supporting the well-being of children. If you’re looking for a career where you can truly make a difference, we hope you will consider joining our team.
Summary Job Description:
The Statistical Control Clerk for Adoption and KinGap facilitates the adoption process, including applying for birth certificates, coordinating with adoption lawyers, and ensuring petitions are signed and filed. They maintain electronic records, track adoption milestones, and process necessary documents such as home studies and TPR filings. In addition, they handle KinGap case updates, prepare reports for ACS, and file related documents once guardianship is awarded. The role also involves responding to post-adoption inquiries and providing services to adult adoptees and adoptive families
Principle Responsibilities:
Adoption
- Apply for birth certificates from ACS
- Direct communication with adoption lawyers
- Ensures that the adoption petitions are signed, notarized, and sent to the attorney for filing
- Redact records when warranted before sending them out to legal (cases involving lawsuits).
- Process SCRs for adoptive parents
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Prepare packet for home study which consists of:
- A copy of the original home study, fingerprints, SCRs & marital documents of adoptive parents.
- Initiate the TPR folder
- Create template for the adoption homestudy
- PPG goal change in the system to adoption & KinGap
- Enters the adoption milestones in the intranet & Connections
- Maintain the adoption electronic records by uploading adoption milestone dates (TPR dates, hearing dates, adjournment dates)
- Tracks # TPR filed for the fiscal year
- Tracks cases that TPRs are not required for (for example, a decease parent/no TPR is necessary)
- Uploads TPRs documents, Court documents, petitions and emails onto the intranet
- Enters legally freed dates in the system
- Tracks & sends the final/raised seal of the adoption agreement.
- Sends packet to ACS after adoption is finalized
- Enter the M921 form to indicate when adoption was completed; sent same day of the adoption.
KinGap Liaison
- Trained in the KinGap system to enter and updates the KinGap cases
- Follow-up with staff to obtain updates on the cases
- Prepare monthly report to ACS/Kin Gap liaison to report on Kin Gap/legal status
- Files the Kin Gap package to send to ACS once guardianship is awarded
- Apply for Medicaid for all youth who are discharged after Kin Gap guardianship is awarded
Post Adoption
- Responds to inquiries from adult adoptees looking for information about biological parents
- Sends package to adoptive families about post adoption services
- Tracks all incoming calls/requests for records.
Minimum Requirements:
- A Bachelor’s Degree or higher.
- Previous office experience, including experience with Word and Excel.
- Previous experience in child welfare.
Diversity, Equity, Inclusion and Belonging Statement:
With more than 250 years of combined experience, Little Flower Children and Family Services of New York and St. John’s Residence for Boys have a long-standing history of serving children, youth, adults and families of color. Our mission, vision and values are grounded in elevating the shared humanity of every staff member, community partner and those with whom we engage. We recognize that our DEIB work is continuously evolving as we strive for equity and inclusion for individuals of all races, ethnicities, genders, sexualities, ages, abilities, religions and lived experiences.
