What are the responsibilities and job description for the Legal Secretary position at Littler?
At Littler, we understand that workplace issues can’t wait. With access to more than 1,600 employment attorneys in over 100 offices around the world, our clients don’t have to. We aim to go beyond best practices, creating solutions that help clients navigate a complex business world. With deep experience and resources that are local, everywhere, a diverse team of the brightest minds, and powerful proprietary technology, we deliver groundbreaking innovation that prepares employers for what’s happening today, and what’s likely to happen tomorrow. Because at Littler, we’re fueled by ingenuity and inspired by you.
RESPONSIBILITIES:
- Prepares legal documents, shells, and/or general correspondence from handwritten, dictation, taped, oral, boiler plate or printed copy. Prepares court documents for service to opposing parties.
- Completes electronic/hard copy filing of documents in the office of the clerk of the court.
- Drafts\writes routine business correspondence as requested.
- Create New Case Memos (NCM) and routinely update information in Virtual Binder.
- Maintain attorney contact list through Outlook and calendar scheduling for court dates, meetings and travel arrangements.
- Review and revise attorneys’ expense reports and pre-bills.
- Actively maintain firm court docket and alert attorneys of deadlines.
- Pull cites using West Get & Print.
- Answer attorneys’ telephone professionally and take messages when necessary.
- Proactively seeks guidance from other resources, i.e. attorneys or management when questions arise from clients or outside vendors.
- Maintain a professional, calm and pleasant demeanor when speaking with clients.
- Sound judgment and confidentiality is required.
KNOWLEDGE, SKILLS, ABILITIES REQUIRED:
- Five years of extensive litigation experience required.
- Experience in labor and employment law strongly preferred.
- Strong written and verbal communication.
- Extensive knowledge of court rules, ECF procedures.
- Professional demeanor to communicate with all levels of management, clients attorneys and staff.
- Work occasionally requires a high level of mental effort when performing a high volume of administrative tasks and performing other essential duties.
- Ability to work standard office equipment, including computer, copier, facsimile and telephone.
- May have to work over 40 hours per week to perform the essential duties.
- Ability to sit for extended period of time in a minimum eight-hour day in two- or three-hour increments.
- Advanced knowledge of MS Office, Outlook, Excel and PowerPoint.
- Familiarity with document management applications a plus.
EMPLOYMENT WITH LITTLER MENDELSON: The above statements describe the general nature of the job and do not represent that all such duties will be performed by all individuals who hold the job. The list of duties is not exhaustive in that incumbents may be assigned other duties besides those shown. All employees of the firm are expected to:
- Promote positive work habits, including effective and timely communication, teamwork and respect for co-workers.
- Provide constructive guidance to other employees and representatives of third parties who do business with the firm.
- Comply with safe work practices, including the use of safe work procedures, maintenance of a safe working area, and using safety equipment.
- Contribute to providing the highest quality of products and services to clients.
- Understand and appropriately apply the firm’s practices and procedures.
