Project Coordinator

Job Description

Job Title: Project Coordinator

Job Type: Part-time or Contract with potential for full-time long term

Reports To: Business Owner

Job Summary:

We are seeking a highly organized, self disciplined and proactive Project Coordinator to support a variety of company initiatives, including a building expansion project/move to new facility, event planning, marketing campaigns, staff appreciation programs and more. The ideal candidate will assist in project execution by coordinating schedules, managing logistics, tracking budgets, and ensuring seamless communication between the owner, staff, vendors and community partners.

Key Responsibilities:

Building Expansion & Facility Move

• Assist the Owner with coordinating construction timelines, communication with government officials, and all aspect of the move's logistics.
• Liaise with contractors, vendors, and government officials to track progress and deadlines.
• Maintain project schedules, budget tracking, and documentation.
• Ensure compliance with local regulations and company policies.
• Proactively make suggestions to improve processes, highlight needs and anticipate next steps
  
  

Event Planning & Staff Appreciation:

• Organize and coordinate community and company events, staff appreciation activities, mid-year and annual reviews and celebrations.
• Manage event logistics, including venue selection, vendor coordination, and scheduling.
• Track budgets and handle event-related expenses, including all event staffing and material needs.
• Collect feedback and continuously improve event experiences.
  
  

Marketing & Promotional Projects:

• Assist Owner, Web Team and Social Media Manager in the execution of marketing initiatives, including social media reels, email marketing, blogs and brand awareness events, ensuring timely delivery of marketing materials.
• Monitor project timelines and ensure all deliverables align with business goals.
• Track and report on campaign performance.
• Candidates with experience using Meta, Google Bsuiness Anaytics, Canva and other tools will be favored.
  
  

General Project Coordination Duties:

• Maintain detailed project plans, timelines, and task assignments.
• Schedule and facilitate meetings, prepare agendas, and document key action items.
• Identify potential project risks and assist in problem resolution, alongside the Owner.
• Ensure smooth collaboration between staff, external vendors commuity partners and leadership.
  
  

Requirements & Qualifications:

• Bachelor’s degree in Business Administration, Marketing, Communications, or a related field.
• 2 years of experience in project coordination, event planning, or marketing support. This role requires self motivation and limited supervision long term, so entry level placement is not available.
• Strong organizational, communication, problem-solving and time-management skills. Part of the interview process will include a mock project coordination assessment.
• Ability to take initiative and "manage up", including potential to anticipate the needs of the Owner in a fast paced business setting.
• Proficiency in project management software (e.g., Asana, Trello, Monday.com) and Microsoft Office Suite.
• Ability to multitask and adapt to changing project priorities, while being held accountable to deadlines and deliverables while working remote at least 50% of the time.
  
  

Preferred Qualifications:

• Experience in construction/commercial move coordination, event management and marketing project management.
• Knowledge and confidence with budgeting, creating timelines and vendor negotiation.
• Familiarity with social media and digital marketing tools.
  
  

Company Description

Littleton Massage and Sports Recovery helps individuals of all ages achieve full functional restoration and optimal mobility through a vast range of modalities that are customized for each client. We address functional issues from stressed joints and muscles to post-surgical restoration. Our skilled massaged therapists and sports recovery specialists are trained to identify the source of your pain or discomfort and lead you on the path to full mobility. Our vision is to accelerate optimal mobility to help Coloradans live pain free, stay active and age well.

Littleton Massage and Sports Recovery helps individuals of all ages achieve full functional restoration and optimal mobility through a vast range of modalities that are customized for each client. We address functional issues from stressed joints and muscles to post-surgical restoration. Our skilled massaged therapists and sports recovery specialists are trained to identify the source of your pain or discomfort and lead you on the path to full mobility. Our vision is to accelerate optimal mobility to help Coloradans live pain free, stay active and age well.