Registrar, Heritage High School

Heritage High School Registrar

"Littleton Public Schools - Big enough to serve you; small enough to know you."

Littleton Public Schools (LPS) is a premier school district located a few miles south of downtown Denver. With approximately 13,000 students, LPS offers a comprehensive education from preschool through Grade 12 at ten elementary schools, four middle schools, three high schools, several alternative programs, a central preschool, and two charter schools. We welcome your interest to join our family and support our 100 Percent Goal: graduating 100 percent of LPS students prepared for meaningful postsecondary opportunities. With a history of close community ties and consistent support from our residents, LPS is not just a place to work but a destination for exceptional educators to establish career long roots, develop professionally, and make meaningful contributions for our students. You belong here!


Position

Responsible for supporting the Building Principal or Designee and the high school by maintaining student cumulative files and database; answering phones and responding to inquiries; scheduling appointments and maintaining Counselors’ appointment calendars; assisting students and parents; processing records for new and withdrawing students; preparing and mailing transcripts; maintaining lists related to fines, academic lettering, honor roll, graduation, and honors; ordering supplies and maintaining inventory; and purging student files for archiving.


Essential Duties

• Maintain students’ permanent records, including entering students’ personal information into computer; recording rank and GPA on permanent record; entering course history, credits, and grades earned; entering grade and course
  changes; and running calculations for GPA.
• Answer phones, respond to inquiries, schedule requested appointments, and maintain counselors’ appointment calendars.
• Assist students and parents by responding to inquiries or by directing them to others.
• Process records for new student registration, including gathering required paperwork, mailing requests to parents for missing information, requesting records from previous school, and notifying parents if records are held for fines.
• Process withdrawal of students, including filling out withdrawal forms, verifying withdrawal by parent contact, and routing withdrawal form to teachers to collect grades.
• Prepare and mail transcripts for colleges and other high schools.
• Maintain list of student fines.
• Maintain inventory of forms.
• Purge student files for archiving.
• Maintain graduation lists, honors, and high honors.
• Maintain accurate course lists and descriptions for submission to NCAA clearinghouse.

Education

• Specialized classes beyond high school.
• Criminal background check required for hire.

Experience

• One to two years of related experiences in a similar field.
• Ability to speak Spanish preferred.

Knowledge, Skills and Abilities

• Oral and written communication skills; English language skills.
• Interpersonal relations skills; Customer service and public relations skills; Ability to diffuse and manage volatile and stressful situations.
• Personal computer and keyboarding skills; advanced computer hardware and software skills; operating knowledge of and experience with Microsoft Office and Google.
• Operating knowledge of and experience with general office equipment, including telephones, copier, fax machine, etc.;
• Knowledge of operating, installing, supporting and maintaining PCs and associated application software preferred at hire.
• Critical thinking and problem-solving skills.
• Bilingual oral and written communication skills preferred.
• Ability to maintain confidentiality in all aspects of the job.
• Ability to manage multiple tasks with frequent interruptions; Ability to manage multiple priorities.
• Speaks to students, parents, colleagues and community with respect and dignity.
• Uses team concepts to plan, problem solve and share space, equipment, resources and knowledge with coworkers; supports the ideas, efforts and accomplishments of others.
• Recognizes opportunities for improvement and/or implements improved methods within the limits of authority; adapts to changes in responsibilities and work schedule with a positive attitude.
• Dresses appropriately for work requirements.
• Maintains consistent, regular attendance at work; arrives and leaves work at scheduled times; respects time limits on breaks and lunch periods; and follows district procedures for absence reporting.
• Promotes and follows Board of Education policies, building or department procedures and any other rules and regulations as may be established by central, building, or department administration.

This is a full-time position - 8 hours per day, 225 contract days per year.
Starting salary is Grade 5, $20.17/hr

BENEFIT INFORMATION:
Littleton Public Schools offers several competitive and comprehensive benefit packages to employees. Fringe benefits include medical, dental, vision, life and disability insurance; employee assistance program; 403(b), 401(k), and 457(b) retirement savings plans; and various leave and professional development programs. Additionally, as a public employer, LPS participates in the Public Employees Retirement Association (PERA). For more information about additional benefits or compensation options by employee group, please visit our website at: https://littletonpublicschools.net/employee-benefits